office Administrator

InfraHire is looking for an office Administrator in Falls Church, VA. Job Description We are seeking an organized and customer-focused professional to support daily office operations, customer service, sales administration, bookkeeping, and project coordination. Responsibilities Assist walk-in and phone customers with product questions, pricing, and sales inquiries. Prepare estimates, quotes, invoices, sales orders, and related customer documentation. Support bookkeeping and accounting functions, including data entry, billing, payment tracking, and account record maintenance. Coordinate appointments, deliveries, and project schedules with customers, vendors, contractors, and installation teams. Assist with project tracking, material ordering, and job documentation. Monitor order and project status and communicate updates to customers and internal team members. Maintain accurate and organized electronic and paper records. Update customer, sales, accounting, and project information in internal systems. Communicate professionally with clients, vendors, contractors, and coworkers. Help identify and resolve administrative or scheduling issues that could delay projects. Provide general office and administrative support as needed. Qualifications Previous experience in office administration, customer service, retail sales, bookkeeping, construction administration, or project coordination is preferred. Strong organizational, time-management, and multitasking skills. Excellent written and verbal communication abilities. Strong customer service skills and a professional demeanor. Comfortable working in a fast-paced office environment. Ability to learn new systems, procedures, and product information quickly. Able to work independently while contributing effectively to a team. Experience with Foundation Software, Microsoft Excel, accounting systems, or similar business software is a plus. Construction, building materials, installation, or contracting industry experience is helpful but not required. Equal Opportunity Employer InfraHire is an Equal Opportunity Employer. #J-18808-Ljbffr