Part-Time Office Administrator (20 hrs/week)

Job Description

Job Description

Touchstone Environmental Geology is a boutique environmental consulting firm on Long Island. We handle Phase I and II Environmental Site Assessments, remedial investigations, and regulatory projects across NY, NJ and CT. We're looking for an organized, reliable office administrator to keep the business side running smoothly so our technical team can focus on fieldwork and reports.

What you'll do:

• Prepare and send client invoices, and track accounts receivable
• Follow up with clients on outstanding payments
• Process subcontractor and laboratory invoices and payments
• Schedule drillers, labs and other subcontractors, and coordinate site access
• Submit and track FOIL requests to municipal and state agencies
• Set up new jobs in our project tracking system
• Collect certificates of insurance and subcontractor agreements
• Format, assemble and upload reports and proposals
• Answer phones and email, and manage the general office inbox
• File and organize project documents

What we're looking for:

• 2+ years of office administration, bookkeeping or accounts receivable experience
• Strong skills in Microsoft Word, Excel and Outlook
• QuickBooks or similar accounting software experience preferred
• Highly organized, detail-oriented, and comfortable following up persistently but politely
• Able to manage multiple deadlines with minimal supervision
• Experience in construction, engineering or environmental consulting is a plus, but not required

\nCompany Description

Touchstone Environmental Geology is a boutique environmental consulting firm based in Centereach, Long Island. Led by a licensed Professional Geologist, we help property owners, developers, lenders and attorneys identify and resolve environmental conditions at properties across New York, New Jersey and Connecticut.

Our services include Phase I and Phase II Environmental Site Assessments, soil, groundwater and soil vapor investigations, and remedial projects under NYSDEC, NYC OER and NJDEP programs. We manage every project from proposal through fieldwork, reporting and regulatory closure.

We're a small, hands-on team that values responsiveness, accuracy and doing the work right. Our clients return because we're thorough, practical and easy to work with, and we treat our team the same way.

Company Description

Touchstone Environmental Geology is a boutique environmental consulting firm based in Centereach, Long Island. Led by a licensed Professional Geologist, we help property owners, developers, lenders and attorneys identify and resolve environmental conditions at properties across New York, New Jersey and Connecticut.\n\nOur services include Phase I and Phase II Environmental Site Assessments, soil, groundwater and soil vapor investigations, and remedial projects under NYSDEC, NYC OER and NJDEP programs. We manage every project from proposal through fieldwork, reporting and regulatory closure.\n\nWe're a small, hands-on team that values responsiveness, accuracy and doing the work right. Our clients return because we're thorough, practical and easy to work with, and we treat our team the same way.