Practice Assistant

Overview

McGuireWoods LLP has an opening for a Practice Assistant in our Richmond, VA office. The ideal candidate will have a strong background in administrative support, with exceptional attention to detail and organizational skills. This individual should be prepared to thrive in a fast-paced environment, support a high-performing team, and approach the role with a positive attitude and willingness to learn.

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Assemble exhibits and hearing binders; prepare document productions; schedule depositions.
• Coordinate mailings, deliveries, copy jobs, and legal/court (paper and electronic) filings where appropriate.
• Maintaining an organized system for physical files including intake, retention, retrieval, and transfer of records.
• Prepare, edit and format legal document shells and correspondence. Generate document comparison reports.
• Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures.
• Make travel arrangements as required.
• Enter attorneys' time into the time management system accurately and as needed; verify client/matter numbers and practice codes.
• Manage attorney calendars, email traffic, phone calls, and mail.

Qualifications

• 2+ years of administrative assistant experience.
• Experience in a legal environment preferred.
• High attention to detail and multi-tasking skills
• Technical proficiency with Microsoft Office applications, strong word processing ability, and strong proof reading skills are desired.
• Excellent planning and organizational skills.
• Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.
  Have more questions? Connect with a recruiter directly.