Staff Support Assistant

Summary About the Position: This position is with the US Army Corps of Engineers, Institute for Water Resources (IWR), Alexandria, VA. This position will be filled on a permanent basis. Position is being filled at the GS-05, GS-07 or target GS-09 grade level. Duties described reflect the full performance GS-09 level. GS-05 and GS-07 duties will be performed in a developmental capacity under close supervision. Responsibilities Serves as Staff Support Assistant; performs a wide variety of complex organizational projects and assignments for the Headquarters Staff, comprised of the Executive Office, Resource Management Office and Contracting groups. Serves as the authority for administrative policies, business procedures, and requirements. Maintains spreadsheets or other tools to track requirements, suspense dates and status for multiple actions, coordinating with responsible action officers to monitor completion within established time limits. Uses automated financial management systems to process purchase requests, travel orders, and reconcile government purchase card transactions. Finalizes a variety of technical and non-technical correspondence, such as memorandums, information papers, staff summaries, technical papers, nonmilitary letters, engineering regulations, pamphlets, handouts, reports, charts, and graphs. Serves as the organization’s point of contact interacting with counterparts from other offices and organizations. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Management may select at any of the grade levels announced. This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management. Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Executive Order (E.O.) 12721 Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Appropriated Fund Instrumentality (NAFI) Non-Department of Defense (DoD) Transfer People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. This position has positive education requirements. To view the educational requirements, go to the link listed below for the series you are interested in applying for on the Office of Personnel Management (OPM) website: Staff Support Assistant (series 0301): In addition to meeting the education requirements for the above series, you must also meet the following: Experience required for the GS-05 Grade Level: One year of specialized experience equivalent to at least the GS-04 grade level in the Federal service which includes: Assisting with routine administrative tasks such as filing documents, preparing basic correspondence, and organizing information for office projects. Following detailed instructions to process requests for supplies, schedule meetings, and support staff with travel arrangements. Gathering data for reports and ensuring documents are accurate and complete. Communicating with staff to clarify or provide information as needed. This definition of general experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). Experience required for the GS-07 Grade Level: One year of specialized experience which includes: Assisting with administrative support tasks such as maintaining files, preparing correspondence, and tracking information for office projects. Using established procedures to process requests for supplies, schedule meetings, and support staff with travel arrangements. Gathering data for reports and ensuring documents are accurate and complete. Communicating with staff and other offices to clarify or provide information as needed. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-05). Experience required for the GS-09 Grade Level: One year of specialized experience which includes: Providing administrative support to multiple offices which may include tracking contract actions and maintaining spreadsheets for contract status. Coordinating administrative support operations, reviewing correspondence for compliance, and managing file systems. Using automated financial management systems to process purchase requests, travel orders, and reconcile government purchase card transactions. Managing records, scheduling meetings and travel, and supporting staff with information gathering and reporting requirements. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). You will be evaluated on the basis of your level of competency in the following areas: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Time in Grade Requirement for GS-05: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-04). Time in Grade Requirement for GS-07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). Time in Grade Requirement for GS-09: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a General Administration and Support Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. Management may select at any of the grade levels announced. This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management.