Administrative Assistant (PT)

[]{#docs-internal-guid-26196138-7fff-baf2-5b2b-8456ec5706a3} Do you thrive in a supporting role while being comfortable taking the lead on your own work flows? Are you a self-directed worker who is skilled at prioritization and staying on top of multiple tasks? Are you excited by the prospect of helping a mission driven organization succeed by keeping things running smoothly behind the scenes? Are you organized, detail oriented and excited to help turn chaos into order? Then you might be our next Administrative Assistant! Position summary SEACC seeks a motivated and experienced professional to assist the Operations Director in SEACCs daily administrative work. The Administrative Assistant is a part-time (20 hour per week) non-exempt position. This role will report directly to the Operations Director and will assist with the day to day administrative operations of SEACC. Primary Responsibilities: Under guidance and support of the Operations Director the Administrative Assistant will support: - Ordering and stocking office supplies and keeping them organized and inventoried; - Managing file storage and archiving procedures and ensuring compliance with records retention and confidentiality guidelines; - Checking and sorting mail; - Answering phones and directing calls; - Processing donations to SEACC in a timely manner and assisting in thanking our donors; - Maintaining a clean, tidy, and professional work environment, including by doing occasional dishes as needed, sweeping between office cleanings, and regularly taking out trash and recycling; - Assisting with logistics for meetings, travel, and events; - Managing SEACC merchandise inventory through Square, processing online sales, and ordering new merchandise as needed; - And other duties as assigned. Required Skills and Qualifications: The ideal candidate: - Has some office administration experience; - Is fluent in Microsoft Word and Excel, as well as Adobe Acrobat; - Experience with QuickBooks, Google Suite, Square, WordPress, and CRMs is a bonus; - Has experience with accounts payable and receivable; - Thrives in a fast-paced office environment and can manage a high volume of work efficiently without sacrificing quality; - Is known for being highly organized, with strong attention to detail; - Has a sense of urgency; even if a task is routine, it often must be done promptly; - Has excellent problem-solving skills and a strong sense of ownership over tasks, including follow-through, and is willing to do what it takes to get the job done; - Is positive and flexible. We know there is not one ideal candidate who has all of these traits if you have a mix of interests, skills, and experience related to the above, and a passion for this work please dont let a gap in your strengths for this role stop you from applying or reaching out. What Else You Should Know SEACC recognizes, supports, and values all forms of diversity and inclusion in the workplace. Compensation: This role is a part-time (20 hours), non-exempt position, and the pay range is between $21-31/hour with exact pay dependent upon experience. We also offer excellent benefits including: - 3 weeks of paid leave your first year and 4 weeks of paid leave after one year, plus - 11 federal and state holidays, plus - 12 days of medical leave annually, plus - 2 days of community service or participation leave, plus - a 401K plan with a 5% match that begins after just one year of employment - In addition, the office is closed between Christmas Day and New Years Day each year as additional paid time off. ** As per SEACC policy, all leave would be prorated for a half time employee Where you will work: SEACCs office is located in Juneau, Alaska. Due to the nature of this role we require that candidates are located in Juneau or are willing to relocate. Desired Start Date: As soon as possible but flexible to the needs of the right candidate. Application Process: Applications