Accounting Specialist

Account Manager

MW Logistics is currently positioning itself for growth. We are currently seeking individuals for the position of Account Manager to join our team.

The AR/AP Specialist supports the accounting department by managing accounts receivable and accounts payable transactions. This role works closely with customers, carriers, brokers, and internal operations teams to ensure accurate billing and timely payments in a fast-paced logistics environment.

Responsibilities

Accounts Receivable (AR):

Generate customer freight invoices based on rate confirmations and delivery documentation

Ensure invoices include all required backup (PODs, BOLs, accessorial approvals)

Communicate with customers regarding billing questions, disputes and collections

Maintain customer records, contracts, ACH and W-9 documentation

Monitor AR aging and follow up on past-due freight bills

Collaborate with operations, and customer service teams to resolve billing issues

Run D&B and Credit Safe reports for new and existing customers

Assist with Collections efforts

Accounts Payable (AP):

Process carrier and vendor invoices accurately and on time

Match invoices to load confirmations, rate agreements, bills of lading (BOLs), and proof of delivery (POD)

Review accessorial charges (detention, layover, fuel surcharges, lumper fees) for accuracy

Resolve invoice discrepancies with carriers, brokers, and internal operations teams

Prepare and process weekly ACH payments

Maintain carrier and vendor records

Monitor AP aging and correspond with carriers and vendors to resolve payment issues

General Accounting & Support:

Maintain accurate financial records within the TMS system

Apply customer payments and reconcile remittances

Research and resolve overpayments, short pays and rebills

Support audits by providing requested documentation

Identify opportunities to improve AP/AR processes and automation

Qualifications

Required:

Bachelor's degree (Accounting, Finance, or related field preferred)

5+ years of AR/AP experience, preferably in transportation, logistics, or supply chain

Experience with high-volume transactions and tight billing deadlines

Strong attention to detail and problem-solving skills

Proficiency in Excel and accounting software

Excellent verbal and written communication skills

Experience with Accounting systems

Strong organizational and time-management skills

Ability to work in a fast-paced, deadline-driven environment

Clear and professional communication with carriers and customers

Ability to analyze discrepancies and resolve issues efficiently

High level of integrity and confidentiality

Preferred:

Familiarity with freight billing, carrier settlements, and accessorial charges.

Office:

Hours: In-office, 8:00am 5:00 pm. A one-hour lunch between 11:00 am 1:00pm as scheduled by department leadership to ensure ongoing coverage. As a 24/7/365 operation, must be available to work after hours, weekend and holiday hours as needed to meet work demands.

Reports to: Assistant Controller

Physical requirements: Sedentary - Involves lifting articles weighing no more than 10 pounds at a time or occasionally lifting or carrying articles such as docket files, ledgers, or small tools; and despite involving sitting on a regular basis, may require walking or standing on an occasional basis.

Working conditions: Office environment