Remote - Administrative Assistant

About the job Remote - Administrative Assistant

Jobsultant is seeking a full‑time administrative assistant to provide logistical support to our passionate, mission‑driven team. Our mission is to bridge the digital divide by promoting broadband to anchor institutions (schools, hospitals and libraries) and their surrounding communities.

Characteristics: The ideal candidate for this position is outgoing, enthusiastic and comfortable adapting to a fast‑paced and frequently changing environment. He/she will be detail oriented and a self‑starter, able to take direction and be able to set his/her own to‑do lists and exercise judgment to achieve results.

Responsibilities

• General Administration.
• Assist the Executive Director: follow up on action items.
• Organize travel and speaking engagements as needed.
• Support other staff members in administrative tasks.
• Assisting with calls and meetings.
• Taking detailed notes during staff and board meetings.
• Sending invitations to the calendar for policy calls.
• Maintain accurate records for the organization’s membership database and email lists.
• Send renewal notices and follow‑up messages.
• Track and record dues payments.
• Manage administrative needs of members in a timely and professional manner.
• Post updates to the membership calendar and website.
• Event support: provide logistical support for all Jobsultant events, such as tracking registrations, responding to attendee and speaker inquiries, collecting materials from sponsors and exhibitors, and assembling badges and folders.

Requirements

• A bachelor’s degree from an accredited institution and more than one year of relevant experience, or more than three years of relevant experience.
• Passion for mission‑driven work and digital equity.
• Ability to quickly learn broadband policy jargon.
• Familiarity with Zoom video conferencing.
• A personal computer is required for this position.

Preferred Qualifications

• Experience in a non‑profit and/or policy‑driven organization.
• Experience with a membership database or association management system.
• Experience with a content management system and basic website updates.
• Proficiency with Google Suite products (Gmail, Calendar, Drive, Docs, etc.).

Jobsultant is an equal opportunity employer that is committed to promoting a diverse and inclusive workplace. Jobsultant accepts applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law. BIPOC and LGBTQ+ candidates are strongly encouraged to apply.