Administrative Assistant
$60k - $64kAscendion
Administrative Assistant 3
Ascendion is a full service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.
We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:
- Build the coolest tech for the world's leading brands
- Solve complex problems - and learn new skills
- Experience the power of transforming digital engineering for Fortune 500 clients
- Master your craft with leading training programs and hands-on experience
- Experience a community of change makers!
- Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.
Location: Redmond, WA
Job Responsibilities:
- Production Calendar Architecture
- Own and optimize the Executive Producer's calendar around milestone gates, sprint reviews, partner reviews, and cross-functional syncs
- Align time to production priorities rather than reacting to inbound requests
- Anticipate certification crunch, vendor dependencies, and cross-studio integration pressure
- Meeting & Milestone Support
- Ensure milestone reviews are structured, materials are consolidated, and decisions are captured
- Track action items across Creative, Engineering, and Production leadership
- Support pre-read distribution and follow-through on execution forums
- Cross-Functional Coordination
- Partner with Production, Business Operations, and Studio Ops to maintain clarity across workstreams
- Coordinate vendor and external development touchpoints as needed
- Support cross-studio integration with central teams
- Operational Hygiene
- Maintain distribution lists and communications routing tied to production forums
- Track offsites, production summits, and milestone events
- Manage travel and high-visibility engagements tied to production reviews
- Risk & Signal Awareness
- Surface conflicts, duplication, or meeting sprawl that dilute delivery focus
- Escalate issues appropriately while maintaining discretion
- Protect the Executive Producer's bandwidth during critical production phases
Minimum Qualifications and Skills:
- 5 to 8+ years supporting Director or Sr. Director-level leaders in complex organizations
- Experience in gaming, technology, film production, or live service environments preferred
- Strong understanding of milestone-based development cycles
- Exceptional prioritization and organizational judgment
- High confidentiality and emotional intelligence
- Ability to operate independently in ambiguous and deadline-driven environments
Top 3 Must-Have HARD Skills:
- 5 to 8+ years supporting Director or Sr. Director-level leaders in complex organizations
- MSFT tools: MSExpense, Employee Central, Sharepoint, MStravel, M365
- Calendar management
- Project planning / Event planning
- Space management
- Onboarding/Offboarding
- Experience with JIRA
Salary Range: $60,000 - 64,000 Annually - Factors that may affect pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [401(k) retirement plan] [long-term disability insurance [short-term disability insurance] [5 personal days accrued each calendar year. The Paid time off benefits meet the paid sick and safe time laws that pertain to the City/ State] [10-15 days of paid vacation time] [6 paid holidays and 1 floating holiday per calendar year]
Want to change the world? Let us know. Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let's talk!
Vacancy posted 4 days ago
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