Human Resources Information & Technology Specialist

Human Resources Information And Technology Specialist

The Human Resources Information and Technology Specialist is primarily responsible for the management and supervision of Human Resources-related information and technology. The incumbent who serves in this position is responsible for coordinating and providing a broad range of human resources services for Norfolk Public Schools including but not necessarily limited to: human resources information support (HRIS); personnel transaction management; recruiting, screening, and recommendation of certain part-time hires; staff development; serving as the liaison between the Department of Human Resources and various other departments; analyzing and synthesizing data to prepare a variety of district, state, and federal reports; reviewing district, state, and federal policies and making recommendations as requested; managing the training for and implementation of the division-wide teacher evaluation, applicant tracking, and absence management platforms.

Work is performed under the general direction of the Director of Human Resources. The incumbent in this class is expected to refine and develop their own work routine and carry assignments to completion independently. The incumbent's work is reviewed in terms of efficient and effective operations of the department and compatibility with established goals, objectives, policies, regulations, and laws. Supervision is exercised over assigned staff as required.

This job class is assigned only to the Department of Human Resources. The specialized responsibilities of this class distinguish it from other administrative positions with the department.

Performs a variety of duties including:

• Serving as the technology and HRIS data liaison between the Department of Human Resources and various other departments.
• Facilitating system upgrades and modifications.
• Assisting end users in developing reports and queries.
• Auditing database integrity and serving as a primary contact to troubleshoot problems and resolve functional system questions.
• Planning and executing all major processes and functions related to HR data in MUNIS.
• Reviewing, analyzing, evaluating, and managing information systems specific to the Department of Human Resources.
• Writing programs and reports in response to information requests from internal and external sources.
• Training new and existing human resources employees in the use of HR-specific technology as assigned.
• Serving as the Department of Human Resources representative for internal and external technological meetings.
• Coordinating and generating the regular and supplemental School Board personnel dockets.
• Updating and maintaining salary tables according to School Board-approved budget data.
• Serving as the primary liaison between the Payroll Department and Human Resources Department as it relates to employee pay.
• Resolving problems concerning coding and pay by communicating with payroll and human resources personnel.
• Performing the more advanced duties associated with personnel transactions.
• Compiling comprehensive employee information, initiating coding systems, and maintaining personnel files.
• Calculating and processing salary increases for the purposes of contract printing.
• Administering the re-election process by determining an employee's active or inactive status, reviewing new pay rates; albeit salary, hourly, differential, stipends, ensuring pay rate tables are accurate in accordance with new pay rates, updating salaries of School Board members and Superintendent, and ensuring re-election information is accurate prior to production and distribution.
• Responding to a variety of local and state information requests.
• Conducting specialized personnel research and providing information as requested or required.
• Maintaining the Department of Human Resources' website.
• Responding to inquiries from administrators and current and prospective employees regarding the activities for which responsible.
• Recruiting, screening, recommending, and coordinating the on-boarding of certain part-time hires.
• Assisting with screening and interview of other applicants as assigned.
• Administering the intent process by ensuring that intent notices are electronically distributed, reviewed for accuracy, and results cataloged and published.
• Ensuring the Norfolk Public Schools Employee Handbook is kept current based upon local, state, and federal laws, policies, regulations, and guidelines.
• Planning, designing, and executing staff development related to operationalizing employee evaluation systems in collaboration with Employee Relations.
• Tracking, analyzing, and synthesizing data related to the employee evaluation systems in collaboration with Employee Relations.
• Performing related duties as assigned.

Thorough knowledge of practices of school personnel administration, employment interviewing strategies and procedures, and the legal status governing the relations between employers and employees, Virginia School Law, and of certification required by the State Department of Education.

Thorough knowledge of the general organization and function of a public school system, and organizational mission of a personnel department.

Thorough knowledge of the applicable provisions of the Virginia Retirement System and Federal OASI provisions.

Ability to conduct professional interviews, to deliver articulate oral and written reports and effectively interact with administrators, teachers, and classified employees.

Ability to utilize a wide variety of computer technology hardware and software applications.

Ability to communicate clearly and concisely orally and in writing.

Excellent interviewing, supervision, data collection, and report writing skills.

Ability to develop detailed documentation in communicating financial information and results.

Thorough knowledge of research, data analysis, and report presentation techniques.

Thorough knowledge of automated data processing applications.

Ability to maintain records and prepare complex reports from such records.

High school diploma required. Three (3) to five (5) years of related experience required, including experience in human resources and information technology. Experience in educational administration preferred but not required.

Related professional licenses/endorsements preferred. Examples include but are not limited to information technology and human resources-specific certifications.

Work involves long periods of sitting at a desk and working on a computer.

Work involves exposure to normal, everyday risks in an office environment.

Work is performed in an office and is subject to continuing stress, constant deadlines, and frequent interruptions and may require attendance at evening and weekend meetings and events and after-hours responsiveness.