Executive Administrative Assistant

Executive Administrative Assistant

Build a career that matches all your initiative with an impressive dose of innovation. From cutting-edge resources and a collaborative environment to the freedom to make an impact and more, you'll find the ingredients you need at LPL Financial to shape your success while helping clients pursue their financial goals.

We are seeking a highly organized, proactive, and strategic Executive Administrative Assistant to support senior Compliance leadership. This role serves as a trusted partner to Compliance executives, acting as an extension of the leadership team to drive operational effectiveness, manage organizational routines, coordinate strategic initiatives, and ensure seamless execution of key priorities.

This position goes beyond traditional administrative support and requires exceptional judgment, executive presence, communication skills, and the ability to operate effectively in a fast-paced, highly regulated environment. The Executive Administrative Assistant will coordinate leadership meetings, manage executive communications, support large-scale department initiatives, develop executive presentations, oversee logistical planning for key events, and maintain visibility into department priorities and action items.

The ideal candidate is a strong project coordinator, skilled communicator, and highly organized professional who can anticipate needs, drive follow-through, and build effective partnerships across all levels of the organization.

Responsibilities

Executive Support & Leadership Effectiveness

• Manage executive calendars, scheduling priorities, and meeting logistics.
• Coordinate leadership meetings, executive one-on-ones, staff meetings, and department planning sessions.
• Track action items, commitments, and follow-up activities arising from leadership meetings.
• Serve as a liaison between Compliance leadership and internal business partners.
• Support travel planning, conference logistics, and executive event coordination.
• Anticipate executive needs and proactively identify opportunities to improve efficiency and effectiveness.

Strategic Planning & Communications

• Develop and maintain executive presentations, meeting materials, talking points, and leadership communications.
• Support preparation of materials for senior leadership meetings, management committees, board updates, and organizational reviews.
• Assist with organizational planning routines and department communications.
• Coordinate department-wide communication initiatives and leadership messaging.
• Ensure consistency, quality, and professionalism across executive communications and presentations.

Project Coordination & Operational Support

• Assist with planning and execution of strategic initiatives and special projects.
• Maintain project trackers, action logs, milestone reporting, and status updates.
• Coordinate activities across Compliance, Risk, Supervision, Legal, Operations, and other business partners.
• Monitor progress against objectives and provide visibility into risks, dependencies, and deliverables.
• Support leadership with research, issue resolution, and follow-up activities.

Meeting & Event Management

• Coordinate department offsites, leadership meetings, workshops, conferences, and training events.
• Manage agendas, materials, attendee communications, catering, room reservations, and meeting logistics.
• Support planning and execution of Compliance-sponsored conferences, leadership forums, and employee engagement events.
• Maintain meeting documentation and ensure completion of assigned follow-up actions.

Reporting & Administrative Operations

• Prepare reports, dashboards, and metrics to support leadership decision-making.
• Assist with budget tracking, invoice processing, and expense management activities.
• Organize and maintain department records, presentation libraries, and document repositories.
• Coordinate recognition programs, employee engagement activities, and department operating routines.
• Support onboarding and administrative activities for new team members.

What Are We Looking For?

We're looking for strong collaborators who deliver exceptional client experiences and thrive in fast-paced, team-oriented environments. Our ideal candidates pursue greatness, act with integrity, and are driven to help our clients succeed. We value those who embrace creativity, continuous improvement, and contribute to a culture where we win together and create and share joy in our work.

Requirements

• Bachelor's degree or equivalent work experience preferred.
• 5+ years of experience supporting senior executives or leadership teams.
• Experience managing complex calendars, meetings, travel, and executive communications.
• Demonstrated project coordination or business management experience.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, Word, and Teams.

Core Competencies

• Executive Presence
• Demonstrates professionalism, sound judgment, discretion, and confidence when interacting with senior leaders and business partners.
• Communication Excellence
• Produces high-quality written communications and presentations and effectively communicates with individuals at all organizational levels.
• Organization & Execution
• Effectively manages competing priorities, drives accountability, and ensures timely completion of deliverables.
• Project Coordination
• Applies strong planning and organizational skills to support initiatives, meetings, and operational routines.
• Relationship Management
• Builds strong partnerships across departments and serves as a reliable point of coordination for executive leadership.
• Problem Solving
• Identifies issues, proposes practical solutions, and follows through to resolution.
• Adaptability
• Thrives in a fast-paced environment and adjusts quickly to changing priorities and business needs.

Preferences

• Experience supporting executive leaders within Compliance, Risk, Legal, Financial Services, or other regulated industries.
• Experience developing executive-level presentations and leadership materials.
• Experience coordinating large meetings, conferences, or leadership events.
• Familiarity with project management tools such as Smartsheet, SharePoint, Archer, or similar platforms.
• Experience supporting multiple executives or leadership teams simultaneously.

Pay Range:

$26.49-$44.12/hourActual base salary varies based on factors, including but not limited to, relevant skill, prior experience, education, base salary of internal peers, demonstrated performance, and geographic location. Additionally, LPL Total Rewards package is highly competitive, designed to support your success at work, at home, and at play – such as 401K matching, health benefits, employee stock options, paid time off, volunteer time off, and more. Your recruiter will be happy to discuss all that LPL has to offer!

Company Overview:

LPL Financial Holdings Inc. (Nasdaq: LPLA) is among the fastest growing wealth management firms in the U.S. As a leader in the financial advisor-mediated marketplace, LPL supports over 32,000 financial advisors and the wealth management practices of approximately 1,100 financial institutions, servicing and custodying approximately $2.3 trillion in brokerage and advisory assets on behalf of approximately 8 million Americans. The firm provides a wide range of advisor affiliation models, investment solutions, fintech tools and practice management services, ensuring that advisors and institutions have the flexibility to choose the business model, services, and technology resources they need to run thriving businesses. For further information about LPL, please visit

At LPL, independence means that advisors and institution leaders have the freedom they deserve to choose the business model, services, and technology resources that allow them to run a thriving business. They have the flexibility to do business their way. And they have the freedom to manage their client relationships, because they know their clients best. Simply put, we take care of our advisors and institutions, so they can take care of their clients.

Join the LPL team and help us make a difference by turning life's aspirations into financial realities. Please log in or create an account to apply to this position. Principals only. EOE.

Information on Interviews:

LPL will only communicate with a job applicant directly from an @lplfinancial.com email address and will never conduct an interview online or in a chatroom forum. During an interview, LPL will not request any form of payment from the applicant, or information regarding an applicant's bank or credit card. Should you have any questions regarding the application process, please contact LPL's Human Resources Solutions Center at View phone number on click.appcast.io.