Deputy Clerk II

Job Description

Job Description

JOB SUMMARY :

This position is primary responsible for all of the following duties: Performs a variety of tasks which support the operations of the Court including scheduling cases and hearings; receiving, recording and filing documents; assisting the public in person and on the phone; receiving and accounting for fees collected; providing guidance and training staff; and assisting the Judge and the Clerk of the Court. This position will also be preparing the court calendar; respond to inquiries and complaints from the public; prepares case-files for court; prepares orders; along with assisting the Judge and the Attorneys in court.

Additional and/or Detailed duties when assigned to the Juvenile Court.

Assures all case files are ready for the judge.

Serves as Traffic Court clerk including preparing orders and entering data during Court; and handling all follow-up processes such as dispositions, fines, and records.

Maintains departmental accounting and financial records including collection, disbursement, and accounting for fees.

Submits requisitions for office supplies and equipment.

Assists in preparing budget and maintains records for general operating budget and inventory including Truancy Probation Grant.

Distributes weekly Court calendar to judge and staff.

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

High School Diploma or G.E.D.

Three years clerical support experience.

Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.

MINIMUM QUALIFICATIONS REQUIRED :

Education and Experience:

High School Diploma or G.E.D.

Three years clerical support experience.

Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.

Licenses and Certifications:

May be required to obtain Deputy Clerk Certification within six months of employment.

May be required to obtain GCIC certification within six months of employment.

Knowledge, Skills, and Abilities:

Knowledge of business and legal English, spelling, arithmetic, and modern office practices and principles.

Knowledge of court recording and filing regulations and procedures.

Knowledge of legal terminology, documents, and the laws, rules, and regulations governing the filing and recording of legal instruments.

Ability to type 55 wpm.

Ability to deal courteously and diplomatically with the public, County officials, attorneys and other employees and be tactful with angry or hostile individuals.

Ability to follow oral and written instructions.

Ability to communicate clearly and effectively, both orally and in writing. 

Skills in general computer operations and Microsoft Work and Excel.

Bilingual skills a plus.

ADA Minimum Qualifications:

Physical Ability:  Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing);   operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.

Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.

Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours. 

Sensory Requirements:  Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.

Environmental Factors:  Essential functions of this position continuously require the ability to either work with others or work alone. 

This class specification should not be interpreted as all-inclusive.   It is intended to identify the major responsibilities and requirements of this job.  The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specificatication.