Assistant Director / Office Manager

Job Description

Job Description

About This Role

We're seeking an Office Manager who is passionate about working with children and has exceptional office management skills. This role offers the perfect blend of working with kids and tackling administrative tasks. If you're a team player with a keen eye for detail and a strong business sense, we'd love to hear from you!

As an Office Manager, you'll be an integral part of our childcare center's operations, working closely with the Director, teachers, and families to provide a nurturing environment for children. Your responsibilities will include managing office duties, ensuring compliance with licensing requirements, and providing exceptional customer service. If you're looking for a meaningful position with a supportive team, join us and find your perfect fit!

• Oversee the daily operations of the childcare center, ensuring a safe and engaging environment for children aged 3-10 years.
• Provide clear communication and expectations to staff members, aligning with the center's objectives and policies.
• Collaborate with the Center Director to maintain compliance with childcare licensing regulations and internal policies.
• Manage expenses, revenue, and goals, playing a key role in annual budgeting and billing processes.
• Step in as Center Director in their absence, ensuring seamless operations.
• Review staffing needs, scheduling, and classroom assignments to ensure optimal productivity.
• Establish and maintain effective communication with children, parents, and staff, fostering a positive and inclusive atmosphere.
• Supervise support staff and lead classrooms as needed.
• Procure teaching materials, toys, books, educational aids, and other essential supplies.
• Maintain staff-to-child ratios in all classrooms, guaranteeing a secure and caring environment.
• Perform various office duties, including responding to mail and emails, making phone calls, filing documents, and managing database systems.
• Greet parents, answer questions, arrange meetings, lead tours, and provide exceptional customer service.
• Ensure timely completion of required paperwork for children, staff, and licensing, adhering to state regulations.

• At least 18 years of age and a high school diploma/GED required.
• Must be professional and provide a public face for the childcare facility.
• Must possess excellent customer service.
• Must have strong administrative and time management skills.
• Must be flexible and able to react appropriately to changing circumstances.
• Must have an appropriate code of ethics for working with young children.
• Must be organized and have a strong business sense.
• Must demonstrate excellent verbal and written communications skills in order to communicate with parents, staff, and children.
• Must possess exceptional interpersonal skills with children and adults alike.
• Computer proficiency including email, data entry, social media, Microsoft Office, and childcare management software.
• Ability to work within regular operating hours
• Must meet state criteria for child care employment
• Office or Administrative experience

• Self-motivated with ability to problem solve and make decisions independently
• Knowledge of Brightwheel Child Care Software
• 2+ years of childcare or teaching experience preferred

• Part Time Available