Administrative Assistant

Job Description

At Ascension St. Thomas Rehabilitation Hospital we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. In your role, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members. We believe that our collective efforts will shape a healthier future for the communities we serve.

What we offer

Fundamental to providing great care is supporting and rewarding our team. In addition to your base compensation, this position also offers:

Health (Medical, Dental, Vision) and 401K Benefits for full-time employees

Competitive Paid Time Off

Employee Assistance Program mental, physical, and financial wellness assistance

Tuition Reimbursement/Assistance for qualified applicants

And much more...

Job Summary: Administrative Assistant

Provides high-quality executive and administrative support to hospital leadership. Assists the CEO with assigned duties, supports the Medical Director, Committee Chairs, and Medical Staff with clerical tasks and special projects, maintains confidential credentialing files, and prepares accurate minutes and correspondence to ensure smooth office operations.

Essential Functions:

Manage routine office operations and special projects for the hospital as assigned.

Assist the CEO with administrative duties (e.g., scheduling, correspondence, meeting preparation, and follow-up).

Provide clerical support and complete special projects for the Medical Director, Committee Chairs, and Medical Staff.

Maintain and secure Medical Staff credential files, ensuring confidentiality and proper record management.

Record, transcribe, and prepare memos and minutes for meetings and committees; distribute materials and track action items.

Perform other duties as assigned.

Additional Information

Handles confidential information with discretion and in accordance with hospital policies and applicable regulations. Demonstrates strong customer service and professionalism in interactions with physicians, staff, and external partners. Prioritizes multiple tasks and deadlines with attention to detail and follow-through.

Education: High school diploma or GED required; college-level education preferred

Experience: Minimum of two (2) years of experience in a healthcare setting preferred; prior experience handling confidential information required.

EEOC Statement:

Ascension St. Thomas Rehabilitation Hospital is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.