Executive Administrative Assistant - Administrative

Executive Administrative Assistant - Administrative

Primary duties include:

• Manage complex calendars including scheduling meetings and travel.
• Anticipate needs and keep the executives one step ahead.
• Prepare agendas, coordinate materials and keep minutes/action items during meetings where the executive is in attendance.
• Draft correspondence, reports, and presentations with a high level of accuracy and professionalism.
• Serve as a liaison between the CNE/CSO and internal departments, external partners, and community stakeholders by building trusted relationships.
• Monthly credit card reconciliation and expenditure reimbursements.
• Support executive initiatives, ensuring milestones and deliverables are met.
• Maintain organized and professional systems for files, contracts, and documentation.

Requirements:

• Advanced expertise in Microsoft Office Suite (Excel, Teams, Word, PowerPoint, Outlook), data management, and executive-level presentation development.
• Experience leveraging AI tools for drafting, summarization, and workflow optimization.
• Highly developed organizational and project management skills, with a demonstrated ability to manage competing priorities, anticipate needs, and execute with minimal oversight in a fast-paced, high-accountability environment.
• Exceptional written and verbal communication skills, with a sharp eye for accuracy, tone, and detail.
• Proven experience preparing formal meeting minutes that are clear, concise, and move progress forward.
• Demonstrated professionalism and sound judgment, including the ability to handle sensitive and confidential information with discretion.
• Proactive, self-directed work style, with a track record of problem-solving, asking insightful questions, and driving work forward independently.
• Ability to interact effectively with executives, clinicians, board members, and community leaders. Managing up, down, and across with grace and clarity.

Client Details City Snoqualmie State WA

KRUCIAL RAPID RESPONSE IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER WHERE ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, NATIONAL ORIGIN, DISABILITY, OR VETERAN STATUS. AS A FEDERAL CONTRACTOR OR SUBCONTRACTOR, KRUCIAL RAPID RESPONSE SHALL ABIDE BY THE REQUIREMENTS OF 41 CFR 60-1.4(A), 41 CFR 60-300.5(A) AND 41 CFR 60-741.5(A). THESE REGULATIONS PROHIBIT DISCRIMINATION AGAINST QUALIFIED INDIVIDUALS BASED ON THEIR STATUS AS PROTECTED VETERANS OR INDIVIDUALS WITH DISABILITIES AND PROHIBIT DISCRIMINATION AGAINST ALL INDIVIDUALS BASED ON THEIR RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR NATIONAL ORIGIN.