Accounts Receivable Specialist

Accounts Receivable Specialist

Location: King of Prussia, PA

Schedule: Fully Onsite (5 Days per Week)

Employment Type: Full-Time

Compensation

$55,000 - $65,000 annually

About the Opportunity

A growing professional services organization is seeking a detail-oriented and highly organized Accounts Receivable Specialist to support day-to-day accounting and operational functions. This position is ideal for someone who enjoys working in a fast-paced environment and has experience with billing, collections, accounts payable, bank reconciliations, and administrative support.

The successful candidate will play a key role in ensuring the accurate processing of invoices, payments, vendor transactions, and financial documentation while collaborating with internal teams and external clients.

Responsibilities

Accounts Receivable

• Process monthly client invoices, including fixed-fee, hourly, and expense-based billing
• Maintain billing schedules, rates, and contract-related billing information
• Manage collections efforts and resolve client billing inquiries
• Support customer onboarding and maintain required documentation
• Prepare billing-related documents and manage client-specific submission requirements
• Monitor outstanding receivables and follow up on past-due payments

Accounts Payable

• Enter and process vendor invoices accurately and timely
• Assist with weekly accounts payable payment processing
• Coordinate vendor payments and maintain payment schedules
• Support vendor onboarding and maintain vendor records

Banking & Cash Management

• Reconcile and post banking transactions
• Process incoming payments, including ACH and check deposits
• Assist with Positive Pay uploads and banking activities
• Support credit card and expense-related transaction processing

Administrative & Operational Support

• Manage and organize finance-related correspondence and documentation
• Maintain purchase orders and project billing records
• Process employee expense reports and corporate card transactions
• Follow up on missing timesheets to support billing accuracy
• Assist with audits, compliance requests, and financial reporting activities
• Provide general administrative support to the finance team

Qualifications

• 3+ years of experience in Accounts Receivable, Accounts Payable, or general accounting
• Experience with ERP systems; NetSuite experience strongly preferred
• Knowledge of project-based accounting environments is a plus
• Strong Microsoft Excel skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines effectively
• Strong written and verbal communication skills
• Professional approach when interacting with clients, vendors, and internal stakeholders

Benefits

• Competitive compensation
• Growth and advancement opportunities
• Collaborative team environment
• Exposure to multiple areas of accounting and operations
• Stable, full-time opportunity with an established organization
• Comprehensive benefits package available
• Paid time off and company holidays
• Opportunity to work closely with leadership and gain expanded accounting experience

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance