Operations Assistant

Title: Operations Assistant - #ARS01213

State Role Title: Admin and Office Spec III

Hiring Range: Starting salary $48,000 commensurate with experience

Pay Band: 2

Agency: Dept for Aging & Rehab Svcs

Location: Aging & Rehab Svcs

Agency Website:

Recruitment Type: General Public - G

Join a team shaping services for older adults and individuals with disabilities!

We're seeking a detail-oriented Operations Assistant to support web development, policy work, and constituent services-keeping our website accessible, maintaining key documentation, ensuring compliance, and helping track inquiries to improve communication.

If you're organized, tech-savvy, and ready to make an impact-this is your moment!

Job Duties:

"In accordance with the Commonwealth Telework Policy, telework is limited based on agency business needs."

The Commissioner's Office provides leadership and direction to ensure the agency fulfills its mission and meets state and federal requirements. Its customers include the citizens of the Commonwealth, the offices of the Governor and the Secretary of Health and Human Resources, agency employees, Federal partners and other organizations serving older adults and individuals with disabilities.

We are seeking an Operations Assistant to provide support for the agency's web development, policy division and constituent services functions by assisting with website design and accessibility, maintaining documentation, ensuring compliance with standards, and helping coordinate and track constituent inquiries to improve communication and service delivery.

Other duties and/or special projects as assigned.
Completes duties and/or projects as needed or directed by supervisor.

Minimum Qualifications:

Experience :

• Experience in constituent services processes, public inquiry handling, and customer service principles.

Knowledge:

• Working knowledge of web content management systems including WordPress, SharePoint, and other common web related applications.
• Working knowledge of website design principles, responsive design, and user experience best practices.
• Working knowledge of branding standards, style guidelines, and state or agency-specific web policies.
• Working knowledge of tools and practices for captioning, media accessibility, and managing online videos (e.g., YouTube Studio).
• Working knowledge of research methods for analyzing public concerns and identifying policy or service gaps.
• Working knowledge of recordkeeping systems and tracking mechanisms for inquiries, FOIA requests, and agency communications.

Skills:
• Skills in reviewing, maintaining, and updating technical documentation, training materials, and reference guides.

Additional Considerations:

N/A

Special Instructions:

• This position has been designated a sensitive position under Va. Code § 2.2 1201.1.
• A fingerprint based criminal history check is required of the finalist.

Benefits:
DARS offers a comprehensive benefits package including health insurance plan options, flexible spending accounts, VRS retirement, employer-paid basic group life insurance, optional employee-paid group life insurance, 13 paid holidays, Sick Leave, Annual Leave, Family Personal Leave, employee discount programs, and more.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact View email address on click.appcast.io for assistance.

Minorities, Individuals with disabilities, Veterans, Americorp, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply :

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia's New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Email: View email address on click.appcast.io

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at View phone number on click.appcast.io.

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer