Administrative Assistant

Administrative Assistant

The Administrative Assistant provides critical support to Medivant's leadership and operations teams by managing communications, coordinating schedules, maintaining records, and ensuring smooth day-to-day administrative operations. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism.

Key responsibilities include:

• Providing administrative and clerical support to department managers and executives.
• Managing calendars, scheduling meetings, and coordinating travel arrangements.
• Preparing correspondence, reports, and internal documentation.
• Maintaining organized electronic and paper filing systems.
• Assisting with purchasing, vendor communications, and invoice processing.
• Supporting onboarding and HR administrative tasks as needed.
• Handling incoming calls, emails, and mail distribution.
• Tracking and ordering office supplies and coordinating facility maintenance requests.
• Assisting in preparing presentations, reports, and meeting minutes.
• Upholding confidentiality and data integrity at all times.

Qualifications include:

• Associate degree in Business Administration or related field, or equivalent work experience.
• 2+ years of experience in administrative, office management, or executive support roles.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Strong organizational skills and attention to detail.

Preferred:

• Experience working in a manufacturing, pharmaceutical, or healthcare environment.
• Familiarity with ERP or document control systems (e.g., NetSuite, SAP).
• Notary certification or HR administrative experience a plus.

Compensation & benefits include:

• Salary range: $55,000 $65,000 annually, based on experience.
• Comprehensive health, dental, and vision coverage.
• 401(k) plan with employer match.
• Paid vacation, holidays, and sick leave.
• Opportunities for career advancement within a growing organization.