Payroll Administrator

Company Overview JOIN THE WEST COAST’S PREMIER SUSTAINABILITY-DRIVEN INFRASTRUCTURE COMPANY. OWN YOUR FUTURE AT PRS. Founded in 1989, PRS has grown from a pioneering force in cold in-place recycling to a full-service, sustainability-driven infrastructure company. With operations across the Western U.S., we’ve led the industry in reducing environmental impact while delivering unmatched pavement solutions in a variety of settings. These include roadways, major civic projects, and commercial real estate. Wherever there’s pavement, there’s PRS. Position Overview Payroll Administrator I is responsible for preparing, reviewing, auditing, and submitting certified payroll reports for subhaulers and owner-operators in compliance with applicable federal, state, and local prevailing wage laws. This role supports regulatory compliance by ensuring the accuracy of payroll data, identifying discrepancies, and providing guidance to contractors throughout the reporting process. The position requires follow-through, strong attention to detail, proficiency with systems, and bilingual communication skills (English/Spanish). Primary Responsibilities Prepare, review, and submit certified payroll reports in compliance with applicable regulations, including prevailing wage requirements Administer certified payroll reporting for subhaulers and independent owner-operators Audit payroll records to verify accuracy, proper worker classification, fringe benefits, and hours worked Identify, investigate, and resolve payroll discrepancies promptly Utilize and maintain reporting systems, including but not limited to: LCP Tracker, DIR, PRISM Reporting, OCIP (Owner Controlled Insurance Program) reporting platforms, Elation Systems and EMARS Communicate with subcontractors, subhaulers, and owner-operators to ensure understanding of reporting requirements and compliance obligations Provide guidance and support during onboarding and ongoing certified payroll processes Maintain accurate, organized payroll and compliance records for audit readiness Monitor adherence to applicable labor compliance regulations, including prevailing wage laws (e.g., Davis-Bacon and related acts, where applicable) Coordinate with both internal and external customers to ensure compliance with jobs, including but not limited to customers, general contractors, subcontractors and government agencies. Handle employees' inquiries regarding payroll checks or deductions on their paychecks Other duties as assigned Qualifications Understanding of union/non-union and prevailing wage payroll Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem-solving Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines Current knowledge of applicable federal and state wage and hour laws and taxation Ability to work both independently and in a collaborative team-oriented environment Ability to handle multiple tasks, set priorities, and meet deadlines in a high-volume, fast-paced environment Display superior written and oral communication skills and effective listening skills Maintain a tactful, mature, and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel Education and/or Experience Previous high-volume certified payroll reporting experience in construction, transportation or infrastructure industries A minimum of 3 years of experience in certified payroll, labor compliance, or related field Advanced proficiency with Microsoft software such as Word and Excel Experience required in training and supporting external partners in compliance processes Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to: Use hands to finger, handle, feel, or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk, and talk or hear. The employee is regularly required to sit; climb or balance, stoop, kneel, crouch, or crawl, and smell The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception, and the ability to adjust focus We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law. Why Join ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary. 401K Retirement Benefits are extended to all Non-union employees. Health, Dental, and Vision as well as other supplemental health insurance. PTO and Holiday Pay. Opportunities for career advancement. On the job training provided to all employees. Work for an industry leader in various disciplines and markets. Salary Range USD $30.00 - USD $35.00 /Hr. #J-18808-Ljbffr