Certified Payroll Specialist

Certified Payroll Specialist

Job Title: Certified Payroll Specialist

Location: Jurupa Valley, CA (Fully Onsite) Pay: $30-34/hour Employment Type: Contract-to-Hire Start Date: ASAP

Position Overview

We are seeking an experienced Certified Payroll Specialist to support a high-volume, fast-paced environment within the construction industry. This role will be responsible for full-cycle payroll processing with a strong focus on certified payroll and prevailing wage compliance across multiple states.

Key Responsibilities

Payroll Processing

• Administer full-cycle, multi-state payroll for 600–700 employees
• Audit automated and manual timecards for accuracy prior to processing
• Calculate wages, tax withholdings, deductions, bonuses, and union fringes
• Process terminations, manual checks, and payroll adjustments as needed
• Export and import timecard data between timekeeping and payroll systems
• Review and enter labor allocations reported on timecards
• Respond to employee inquiries regarding payroll, deductions, and discrepancies

Certified Payroll & Compliance

• Prepare and submit certified payroll reports in compliance with federal, state, and local prevailing wage laws
• Ensure timely and accurate submission of contractual and compliance-related payroll documentation
• Upload certified payroll and compliance documentation into project tracking systems
• Review initial job packets for prevailing wage and certified payroll requirements
• Process and review subcontractor certified payroll documentation
• Maintain compliance with union and non-union payroll regulations
• Process monthly union fringe reports for payment

Reporting & Coordination

• Collaborate with internal teams including HR, accounting, and project management to ensure accurate payroll data
• Coordinate with external stakeholders such as general contractors, subcontractors, unions, and government agencies
• Assist with month-end and year-end payroll processing, reporting, and reconciliations
• Maintain accurate payroll records and support audits as needed
• Ensure confidentiality of employee and payroll information

Qualifications

• Strong knowledge of certified payroll and prevailing wage requirements • Experience with union and non-union payroll environments • Current knowledge of federal and state wage and hour laws and payroll taxation • Ability to manage multiple priorities in a fast-paced, deadline-driven environment • Strong analytical, problem-solving, and organizational skills • Excellent communication and interpersonal skills