Certified Payroll Specialist

Certified Payroll Specialist

Job Title: Certified Payroll Specialist Location: Jurupa Valley, CA (Fully Onsite) Pay: $30-34/hour Employment Type: Contract-to-Hire Start Date: ASAP

Position Overview

We are seeking an experienced Certified Payroll Specialist to support a high-volume, fast-paced environment within the construction industry. This role will be responsible for full-cycle payroll processing with a strong focus on certified payroll and prevailing wage compliance across multiple states.

Key Responsibilities

Payroll Processing • Administer full-cycle, multi-state payroll for 600–700 employees • Audit automated and manual timecards for accuracy prior to processing • Calculate wages, tax withholdings, deductions, bonuses, and union fringes • Process terminations, manual checks, and payroll adjustments as needed • Export and import timecard data between timekeeping and payroll systems • Review and enter labor allocations reported on timecards • Respond to employee inquiries regarding payroll, deductions, and discrepancies

Certified Payroll & Compliance • Prepare and submit certified payroll reports in compliance with federal, state, and local prevailing wage laws • Ensure timely and accurate submission of contractual and compliance-related payroll documentation • Upload certified payroll and compliance documentation into project tracking systems • Review initial job packets for prevailing wage and certified payroll requirements • Process and review subcontractor certified payroll documentation • Maintain compliance with union and non-union payroll regulations • Process monthly union fringe reports for payment

Reporting & Coordination • Collaborate with internal teams including HR, accounting, and project management to ensure accurate payroll data • Coordinate with external stakeholders such as general contractors, subcontractors, unions, and government agencies • Assist with month-end and year-end payroll processing, reporting, and reconciliations • Maintain accurate payroll records and support audits as needed • Ensure confidentiality of employee and payroll information

Qualifications

• Strong knowledge of certified payroll and prevailing wage requirements • Experience with union and non-union payroll environments • Current knowledge of federal and state wage and hour laws and payroll taxation • Ability to manage multiple priorities in a fast-paced, deadline-driven environment • Strong analytical, problem-solving, and organizational skills • Excellent communication and interpersonal skills