Accounts Payable Clerk

Responsible for processing Accounts Payable payments timely and accurately for district obligations with a heavy emphasis on child nutrition vendors. Work under
QUALIFICATIONS:
Education/Certification:


High school diploma or GED


Special Knowledge/Skills:

• Knowledge of basic accounting procedures
• Ability to use personal computer and software to develop spreadsheets databases
• Proficiency in use of 10-key calculator, file maintenance, and office machines
• Ability to maintain auditable records
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines
• Ability to communicate effectively in writing and orally
• Ability to solve complex problems with minimal assistance
• Advanced knowledge in excel
• Ability to prioritize workload to meet deadlines
• Ability to provide great customer service

EXPERIENCE:
Two years of accounts payable experience preferred
MAJOR DUTIES AND RESPONSIBILITIES:
Accounting

• Receive and process for payment all accounts payable invoices, requisitions, purchase orders, reimbursements, etc.
• Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments to reconcile to vendor statements.
• Detect and resolve problems with incorrect orders, invoices, credit memos, and shipments.
• Communicate with district personnel and vendors, as needed, to obtain information, in order to ensure district accounts are in good standing.
• Assist with annual audit preparation.
• Prepare and distribute check disbursements at designated times.
• Input accounting data using personal computer and prepare reports and checks for distribution.

Communication

• Communicate status of purchase orders and reimbursements to the Child Nutrition department as needed.
• Prepare correspondence using personal computer.
• Provide great customer service to vendors and campus secretaries.

Personal Qualities

• Maintain confidentiality of information.
• Maintain Good customer service

Professional Growth and Development

• Participate in related staff development opportunities

Other

• Keep informed of, and complies with, state and district policies and regulations concerning primary job functions.
• All other duties as assigned.

Equipment Used:


Personal computer, printer, copier, fax machine, and calculator.

WORKING_CONDITIONS:

Works with frequent interruptions. Repetitive hand motions. May have prolonged use of computer. On occasion, may lift heavy boxes of files.
START DATE: 07/01/2026