Front Desk Assistant

Job Title

Admin Assistant

About Our Client

This opportunity is with a large organization in the Financial Services industry, known for its structured processes and commitment to delivering exceptional results. The company values efficiency, precision, and professionalism in all its operations.

Job Description

Key Responsibilities

• Serve as the first point of contact , welcoming clients and visitors and ensuring a professional front-of-house experience
• Manage visitor coordination , including notifying internal teams, maintaining logs, and escorting guests as needed
• Oversee conference room scheduling and logistics , including bookings, setup, and ensuring spaces are organized and client-ready
• Coordinate with vendors and catering partners to support meetings and events
• Act as a liaison with internal teams including security, IT, facilities, and mail services to ensure smooth office operations
• Provide administrative support to the team, including data entry, document preparation, and general office tasks
• Assist with travel and expense coordination using SAP Concur
• Manage mail, packages, and deliveries , including coordinating messenger services
• Support office operations , including inventory management and maintaining a clean, organized workspace
• Provide backup support to the broader administrative team as needed in a fast-paced environment

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

* Brings 5+ years of administrative, front desk, or client-facing experience , ideally within financial services or a corporate environment

• Has a polished, professional presence with the ability to confidently interact with senior stakeholders and external clients
• Demonstrates strong communication skills -both written and verbal-with a customer-service mindset
• Highly organized and detail-oriented , with the ability to manage multiple priorities simultaneously
• Comfortable working in a fast-paced, dynamic environment , with the ability to adapt to changing priorities
• Proficient in Microsoft Office (Word, Excel, Outlook) and ideally experienced with SAP Concur or similar expense systems
• Displays strong problem-solving and conflict resolution skills , with a proactive and solutions-oriented approach
• Maintains a consistently positive, professional demeanor and thrives in a team-oriented environment
• Operates with a high level of discretion and professionalism , especially when handling sensitive or confidential information

What's on Offer

• Hourly pay in the range of $20 to $25, depending on experience and qualifications.
• Access to medical, dental, and vision benefits during the temporary assignment.
• Opportunity to gain experience within a respected Financial Services organization.
• Work in a professional and supportive environment.

If this sounds like the right opportunity for you, apply today and take the next step in your career as an Admin Assistant!