Project Management Support Specialist

Project Management Support Specialist InfoStructures, Inc. is an information technology services firm located in Rockville, MD. Since 1988 we have been applying technology to better the workplace and support mission-driven organizations. We place great value in the work our people do and in the difference their efforts make in people’s lives. We are seeking an energetic, highly-motivated, qualified Project Manager Support Specialist to support a dynamic customer environment at a federal museum location in Washington, DC. This role supports the Office of Project Management and Planning (OPMP) and works closely with project managers, exhibition design teams, fabrication teams, and stakeholders to manage, develop, and implement exhibition and museum projects. Characteristics we seek: High energy and motivation to be fully engaged in a mission-focused environment Strong attention to detail and ability to meet commitments and deadlines Excellent organizational and time-management skills Strong written and verbal communication skills Ability to collaborate effectively with interdisciplinary teams Ability to track multiple workstreams and deliverables simultaneously Skills/experience required: Experience supporting project management activities including schedules, budgets, and milestone tracking Experience preparing status reports, briefing materials, and project documentation Experience working with project tracking tools and collaboration platforms Proficiency with Microsoft Office 365 tools (Excel, Outlook, OneDrive) Experience using tools such as Teams, SharePoint, and Smartsheet Ability to manage priorities in a fast-paced environment Experience supporting museum, cultural, or exhibition development projects Familiarity with asset tracking systems (artifacts, graphics, media, rights management) Experience supporting design, fabrication, installation, or construction-related projects Familiarity with project lifecycle methodologies and reporting frameworks Experience supporting stakeholder coordination and requirements Tasking: Working under the guidance of senior project management personnel, duties may include, but not be limited to: Assisting project managers with development and maintenance of project work plans including scope, schedule, budgets, milestone charts, goals, and objectives Supporting exhibition development projects including design development, content coordination, fabrication, installation, and project closeout Participating in project meetings and documenting action items, key discussion points, and decisions Preparing and updating project documentation including charters, status reports, and briefing materials Developing and maintaining project databases and tracking tools for artifacts, graphics, media, and rights Generating recurring reports on project milestone status, budget, scope, and schedule Utilizing tools such as Excel, Outlook, OneDrive, Teams, SharePoint, and Smartsheet to track and communicate project performance Weekly milestone and status reports for assigned projects Weekly budget tracking and reporting support Weekly updates on project scope and schedule Accurate and timely project documentation and reporting artifacts Work Schedule: Up to 40 hours per week, Monday through Friday between 6:00 AM and 6:00 PM, excluding Federal holidays. Occasional after-hours or weekend work may be required based on project needs. Where You Will Work: You will work primarily in one Metro accessible location in Washington, D.C. A hybrid or remote schedule may be permitted in accordance with customer guidelines. Travel: Some travel within the continental United States may be required. All travel must be pre-approved and will be reimbursed in accordance with Federal travel regulations and customer guidelines. Clearance Requirements: Ability to pass a corporate and Federal background check. #J-18808-Ljbffr InfoStructures