Executive Assistant

Learntastic

Executive Assistant

We are looking for a highly organized, proactive, and sharp Executive Assistant to support senior leadership. This role goes beyond traditional admin work - you will act as a strategic partner, helping drive priorities, manage operations, and ensure smooth day-to-day execution.

Key Responsibilities

1. Calendar & Scheduling Management

Manage complex calendars across multiple time zones
Prioritize meetings based on business impact
Coordinate internal and external stakeholders

2. Travel & Logistics

End-to-end travel planning (domestic & international)
Manage itineraries, bookings, visas, and last-minute changes
Ensure seamless travel experience for leadership

3. Communication Management

Draft, review, and manage emails and correspondence
Follow up with internal teams and external partners
Act as a gatekeeper and point of contact

4. Project & Execution Support

Track key initiatives and ensure deadlines are met
Drive follow-ups and accountability across teams
Support execution of strategic projects

5. Strategic Support

Assist leadership in prioritization and decision-making
Prepare summaries, notes, and action plans
Anticipate needs and proactively solve problems

Requirements

Fluent in spoken and written English
3–6+ years experience as an Executive Assistant or similar role
Strong experience in: Calendar management, Travel coordination, Project tracking
Excellent organizational and multitasking skills
High attention to detail and responsiveness
Comfortable working in a fast-paced, dynamic environment

Nice to Have

Experience supporting founders or senior executives
Familiarity with tools like Google Workspace, Notion, Slack, CRM tools
Experience working in remote or global teams

What We're Looking For

Highly proactive and ownership-driven
Strong problem-solving mindset
Ability to think ahead and stay two steps ahead of leadership
Someone who can execute and drive outcomes, not just manage tasks

Work Timing - 9am - 5pm CST

Apply

Vacancy posted 4 days ago

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