Senior Executive Assistant [Remote]

Job Title: Chief of Staff / Executive Integrator
Company: RankBell
Location: San Diego, CA (preferred) or Remote
Reports to: CEO
Compensation: $60,000 – $80,000 per year

About the Company
RankBell is a fast-growing Amazon growth agency helping consumer brands scale and dominate their categories. The company is expanding its services, launching new ventures, and building the CEO’s personal brand.

Role Overview
RankBell is seeking a Chief of Staff / Executive Integrator to act as the CEO’s right hand and operational partner. This role focuses on turning the CEO’s ideas and vision into structured execution plans, managing multiple projects, and ensuring smooth day-to-day operations across the business. The ideal candidate is proactive, highly organized, tech-savvy, and comfortable working in a fast-paced entrepreneurial environment.

Key Responsibilities

Operations & Project Management

• Translate the CEO’s vision into actionable project plans with clear timelines and deliverables
• Manage multiple projects across different areas of the business
• Build systems, SOPs, and automations to support company scalability
• Coordinate with internal team members, contractors, and vendors
• Manage CRM systems and marketing automation tools
• Track KPIs and report on operational and business performance

Executive Support

• Manage the CEO’s calendar, inbox, and communications
• Schedule meetings, calls, and appointments
• Book domestic and international travel, including full itineraries
• Conduct research and present recommendations for key decisions
• Prepare presentations, reports, and documents as needed

Marketing & Personal Brand

• Manage the CEO’s social media content calendar
• Coordinate content creation and publishing
• Support the growth of the CEO’s personal brand (podcasts, speaking engagements, YouTube)
• Assist with lead generation initiatives and funnel management

Additional Responsibilities

• Anticipate needs and proactively solve problems
• Present solutions and recommendations rather than simply reporting issues
• Ensure projects are completed and deadlines are met
• Take full ownership of operational responsibilities and outcomes

Candidate Profile

• Highly proactive, resourceful, and solution-oriented
• Strong organizational and project management skills
• Comfortable working in a fast-paced, entrepreneurial environment
• Tech-savvy and familiar with modern tools and AI
• Able to manage both operational leadership and executive support responsibilities

Compensation: $60,000 – $80,000 per year

Working Hours: 8:00 AM - 5:00 PM EST (Flexible)