Accounts Receivable Specialist

Accounts Receivable Specialist

Position Summary

We are looking for an Accounts Receivable Specialist to play an important role in maintaining accurate customer accounts, ensuring invoices are sent on time, applying payments correctly, and actively managing collections.

This position supports multiple companies and works regularly with customers, sales, operations, and other members of the accounting team. The role reports to the Accounting Manager.

What You’ll Do

• Prepare and send customer invoices accurately and on time.
• Apply customer payments, including checks, ACH, and credit card payments.
• Manage the accounts receivable aging report and follow up on past-due balances through collection calls and emails.
• Process new customer credit applications and maintain accurate customer records.
• Research and resolve short-pays, billing disputes, unapplied cash, and other account discrepancies.
• Send customer statements and respond to billing and payment questions.
• Support month-end close with AR reconciliations and aging reports.
• Provide backup support for accounts payable when needed, including entering vendor bills, matching invoices to purchase orders, and responding to vendor questions.

What We’re Looking For

• 2+ years of hands-on accounts receivable experience.
• Some accounts payable experience.
• Comfortable using Excel, including sorting, filtering, VLOOKUP/XLOOKUP, and basic pivot tables.
• Experience working with an accounting system or ERP; Sage Intacct or Acumatica experience is a plus.
• Strong organizational skills with the ability to keep multiple companies’ accounting records separate and accurate.
• Comfortable and professional speaking with customers regarding past-due balances.
• Detail-oriented with the ability to research discrepancies and follow them through resolution.
• No college degree required.

Nice to Have

• Experience with manufacturing, construction, or building-products billing.
• Familiarity with lien waivers or contractor billing.

What Success Looks Like

Success in this position means invoices are sent accurately and on time, payments are applied correctly, past-due accounts receive consistent follow-up, customer questions are resolved quickly, and AR records remain clean and accurate.

This role is a good fit for someone who takes ownership, stays organized, communicates well with customers, and is willing to jump in and support the broader accounting team when needed.