Senior Document Control Specialist

Job ID: 40158Location: Krakow, All PL Regions, PolandCapabilities: Project ControlsOffice Setup: Office/OnsiteCompany: JacobsAt Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. Your impact At Jacobs, we deliver projects that truly make a difference - from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies. Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally. Currently, within our Global Design Center with offices in Kraków and Warsaw, we are expanding the Document Control Team and are looking for experienced professionals for the position of Senior Document Control Specialist.Key Responsibilities:Lead and perform specialized document control tasks independently.Apply expert judgment to evaluate situations and implement effective solutions.Collaborate with Design Managers, Project Managers, and Project Information Managers to define project-specific documentation requirements.Create, implement, and execute document control procedures aligned with enterprise standards.Serve as a technical expert and thought leader in document control.Provide leadership on strategic initiatives and advise stakeholders on best practices.Ensure high-quality use of various Common Data Environments (CDE).Supervise document control teams on large, complex programs involving multiple business groups.Organize and deliver training sessions for project teams.Coordinate with Client and Contractor teams to align document control processes.Guide project teams on documentation strategies and compliance.Prepare reports, support audits, and contribute to HS&E documentation.Support project close-out activities and maintain documentation integrity.Foster a positive team environment and mentor junior staff in document control fundamentals.We offer:The opportunity to work in an experienced project team and contribute to prestigious international projects within a company active across all areas of infrastructure investment. A comprehensive benefits package: private medical care, additional life insurance, flexible benefits selection via the MyBenefit platform, support for employees and their families in challenging life situations, and much more. Holiday allowance (“Wczasy pod gruszą”). Flexible start times (between 7:30 AM and 10:00 AM) and “short Fridays” (Monday–Thursday: 8.5 hours, Friday: 6 hours). Option to work from the office or in a hybrid model. Learn more about our benefits and work culture here: Here's what you'll need Bachelor’s technical degree (relevant experience may compensate for lack of formal education).Minimum 5 years of progressive experience in document control or related field.Strong understanding of project delivery and document control processes.Excellent command of English (written and spoken).Proficiency in MS Excel, Word, and Outlook.Exceptional communication skills across all levels of the organization.Strong analytical and problem-solving abilities.Proven ability to meet deadlines and manage priorities.High level of business acumen and attention to detail.Adaptable, proactive, and reliable with a positive attitude.Experience in mentoring and leading teams.Willingness to travel occasionally.We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. Find out more about life at Jacobs.If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team View email address on click.appcast.io#LI-AM1Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support. Locations CityStateCountryKrakowAll PL RegionsPoland