Fleet Manager

Fleet Manager

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Under the limited supervision of the Manager, Field Maintenance, the Fleet Manager is responsible for maintaining the care and operation of all Authority vehicles, generators and equipment including licensing, replacement, and customization. Field Maintenance maintains approximately 452 pieces of equipment, including 42 pieces at the AGC Airport. The equipment is both motorized and non-motorized and includes the ACAA Police, Bomb Squad and Fire Departments, as well as aerial work platform lifts.

Here is how the Fleet Manager will help:

• Supervise, evaluate, prioritize, and distribute work to Heavy and Light mechanics; ensure proper materials, tools, schedules, and support are provided.
• Manage staff in compliance with laws, regulations, policies, and union agreements; recommend and implement disciplinary or corrective actions when needed.
• Develop, establish, and implement fleet management work rules, safety policies, procedures, and overall maintenance standards.
• Plan, manage, and ensure compliance with the Preventive Maintenance Program, including disinfecting schedules, PM/service board updates, and maintenance accuracy.
• Maintain and update fleet asset lists, lifetime vehicle records, and all paperwork required under Pennsylvania Motor Vehicle Laws, including inspection and emissions records.
• Inspect vehicles and equipment or oversee inspections to ensure safety, operational integrity, longevity estimates, and correction of deficiencies.
• Analyze and prepare cost reports for labor, maintenance, and operating expenses; submit annual budget needs and support preparation of the Annual Capital Equipment Budget.
• Manage acquisition activities including writing specifications, customizing new vehicles, preparing vehicles for auction, and overseeing vendor relationships.
• Oversee computerized fuel dispensing systems, manage training and operation of new equipment, and provide technical assistance as needed.
• Develop short‑ and long‑range maintenance goals; maintain internal system records and Microsoft Office reports; and report fleet conditions and replacement needs to the Director, Field Maintenance.

The successful candidate for the role of Fleet Manager will demonstrate the following key competencies needed in our culture:

• Communication – Able to clearly articulate short-term vision, department goals and objectives; Collaborate effectively with peers; Able to communicate policy and strategy to team members.
• Strategic Thinking – Able to determine short-term outcomes and give guidance on how to meet goals; Able to direct and deliver plans to achieve efficient, on-time results.
• Team Builder – Able to direct and implement project objectives through "one team" approach; Focused on developing team; direct work of team through leadership and accountability; Makes informed decisions.
• Customer Centricity– Leads team to identify and improve customer experience; Directs and implements improvements that positively impacts most stakeholders.

Qualifications

Requirements to apply for the role of Fleet Manager are:

• Bachelor's degree in business administration or engineering from an accredited college or university or a Trade School certification equivalent.
• 5-7 years' experience in fleet management, inventory and parts management, and procurement practices.
• 3-5 years' supervisory and people leadership experience.
• Proficiency in computer skills such as Microsoft Office Suite, Workday, or JDE.
• Ability to maintain a valid Pennsylvania Class A driver's license, Pennsylvania State Inspection license and PA State Emissions throughout employment.

We also expect that candidates will demonstrate the following knowledge, skills, and abilities in most cases:

• Extensive knowledge of fleet maintenance, including sourcing parts and vendors, fleet administration, work control, and workplace safety hazards and precautions.
• Extensive knowledge of supervisory principles and practices.
• Considerable knowledge of labor agreements, personnel policies, departmental rules, regulations, and automated database management.
• Ability to communicate clearly and logically in both oral and written form.
• Establish and maintain records, prepare accurate reports, and produce effective correspondence.
• Independently lead, motivate, supervise, direct, plan, monitor, and evaluate the work of employees.
• Research and effectively gather relevant information to make sound decisions and strategically plan tasks, goals, obstacles, and timelines.
• Ability to plan workforce effectively, estimate costs for equipment, parts, and repair time, and ensure efficient assignment of duties.
• Ability to establish and maintain cooperative, constructive working relationships with supervisors, associates, the public, and to serve with honesty, integrity, and behaviors aligned with the Authority's values.
• Ability to properly use and wear required PPE, including steel‑toed footwear, safety glasses, hard hats, reflective vests, and fall protection devices.

Don't meet every requirement?

Studies have shown that women and people of color are less likely to apply to jobs if they don't meet every single qualification. As a Smarter Airport, we recognize that talent is not always related to job history and skills come from valuable experiences that aren't always shown on a resume. If you are excited to make a positive change for our region, but your experience doesn't align perfectly, we encourage you to apply. You may be the right candidate for our organization, whether it be this role or another.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

While performing the duties of this job, the employee is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally list and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus. Must be able to understand and speak clearly in English.

Conditions

While performing the duties of this job, the employee is frequently exposed to moving mechanical parts; high, precarious places; and fumes or airborne particles. The employee is occasionally exposed to outside weather conditions and risk of electrical shock. The noise level in the work environment is usually moderate.

Medical Examination

Employment is contingent upon the results of a post-offer (initial employment or promotion) physical examination performed by the Authority's examining physician.

Drug Testing

Employment is contingent upon the results of a post-offer (initial employment or promotion) drug screening. Continued employment may be subject to drug and alcohol testing conducted without advance notice and without individualized suspicion.

Pre-Employment Background Investigation

Must pass a thorough investigation, consisting of a criminal history check (including but not limited to the requirements of CFR 1542.209 and 1542.3), verification of prior employment and performance, reference and credentials checks.

Caring For Our Crew

At ACAA, we've got you covered. That applies to how we equip, empower, and enable our people to do their jobs. It also applies to our benefits, which are broader and more valuable than what many other employers offer:

• We offer two plan options for healthcare coverage from high-quality insurance carriers, as well as an ACAA-funded Health Reimbursement Account (HRA) that will help offset the cost of many medical expenses.
• ACAA employees pay almost $1,200 less per year in healthcare payroll contributions than the average employee in other companies, according to market surveys.
• When HRA funding is included, the health-plan deductibles paid by ACAA employees are about $1,200 lower on average than the costs paid by employees of other companies.
• ACAA does not require that employees meet a separate deductible for pharmacy expenses before prescription-drug coverage kicks in.
• ACAA's dental plans (included with healthcare coverage) offer an option covering children's orthodontia.
• Employees also can take advantage of a Flexible Spending Account (FSA) to help pay for health care and dependent care expenses on a pre-tax basis.
• All eligible full-time ACAA employees participate in the Allegheny County Employees Pension Plan, a defined-benefit plan that vests after 10 years of service.
• Employees also may participate in a Deferred Compensation Plan, which allows them to contribute part of their pay on a pre-tax basis into long-term retirement investments.
• A robust Employee Assistance Program (including access to free counselling sessions,