Job Description
Job Description
- * Executive Assistant to the President **
- * Location: ** Miami, Florida
- * Company: ** Confidential Company
- * Position Type: ** Full-Time, In-Person
- * Position Overview **
A privately held international company is seeking an experienced, highly discreet Executive Assistant to support its President.
This is a high-trust role requiring exceptional judgment, confidentiality, responsiveness, and follow-through. The ideal candidate is proactive, task-oriented, and able to anticipate needs without waiting for detailed instructions.
The Executive Assistant will manage the President’s schedule, communications, travel, priorities, and sensitive business matters while protecting his time, privacy, and professional interests.
** Key Responsibilities **
Manage the President’s calendar, meetings, appointments, reminders, and priorities
Coordinate domestic and international travel, transportation, and itineraries
Track commitments, deadlines, action items, and follow-up
Screen and prioritize calls, messages, meeting requests, and communications
Prepare and organize correspondence, reports, presentations, and meeting materials
Anticipate needs, identify issues, and resolve routine matters independently
Coordinate with employees, executives, vendors, customers, and international colleagues
Handle confidential business and limited personal matters with discretion
Assist with local appointments, errands, and transportation throughout Miami
Remain accessible and responsive by text throughout the business day
Complete special projects and sensitive assignments with minimal supervision
** Confidentiality and Professional Conduct **
This position requires strict confidentiality.
The Executive Assistant will have access to private conversations, executive decisions, financial information, personnel matters, schedules, and other nonpublic information.
** The successful candidate must: **
Maintain absolute discretion
Share information only with authorized individuals
Avoid workplace gossip, speculation, and internal politics
Exercise sound judgment regarding confidential information
Remain neutral and professional when exposed to sensitive matters
Protect confidential information during and after employment
Sign and comply with a confidentiality and nondisclosure agreement
** Required Qualifications **
At least five years of Executive Assistant or senior administrative experience
Experience supporting a CEO, President, founder, or business owner
Excellent written and spoken English
Strong organizational, communication, and time-management skills
Exceptional attention to detail and follow-through
Ability to anticipate needs and take initiative
Professional appearance and executive-level presence
Strong judgment, maturity, and emotional discipline
Ability to manage multiple priorities in a fast-paced environment
Proficiency with email, calendars, Microsoft Office, and business technology
Valid driver’s license and reliable transportation
Comfortable driving throughout Miami
Ability to work in person and maintain schedule flexibility
** Preferred Qualifications **
Experience supporting an international executive
Experience in an owner-led or privately held company
Experience coordinating international travel and communications across time zones
Experience in manufacturing, distribution, sales, or another complex business environment
Experience working within a clear chain-of-command structure
** Ideal Candidate **
The ideal candidate is:
Loyal, trustworthy, and discreet
Highly organized and responsive
Proactive rather than reactive
Calm and solutions-focused under pressure
Comfortable handling sensitive and confidential matters
Able to distinguish urgent priorities from routine requests
Capable of working independently while knowing when approval is required
Respectful of executive authority, privacy, and chain of command
** Reporting Relationship **
This position reports directly to the President.
The Executive Assistant will coordinate with other departments and executives as needed, but the role’s primary responsibility and accountability remain with the President.
** About the Company **
The employer is an established, privately held international company with operations in the United States and abroad. Additional company information will be shared with qualified candidates during the interview process.
** How to Apply **
Qualified candidates should submit a resume and brief introduction describing their experience supporting senior executives, managing confidential matters, and anticipating executive needs. SAR Inc
