Administrative Assistant

Job Title - Administrative Assistant
Location - Santa Clara CA
Duration - 4 Months

JOB DESCRIPTION

Top 5 Required Skills

1. Clerical support; processing shipping and receiving packages, processing expense reports and travel requests.

2. Organizational and time management skills; ability to manage multiple requests simultaneously.


3. Communication Skills; clear, professional communication with team members within the main team and cross-functional teams


4. Managing P Card expenses and filing expense report

5. Organizing local team building events within a structured budget

Technologies:

MS Office Suite

Physical Requirements (Lifting, outdoor work, travel): If "yes" please specify max weight for each category:

Push Max Weight Limit = 20 lbs

Pull Max Weight Limit = 20 lbs

Lift Max Weight Limit = 20 lbs

Job Description:

Principal Duties and Responsibilities:
• Provides assistance and support to first or second level managers, a department or an off-site office.
• Researches and learns departmental/company policies and procedures.
• Manages basic calendar needs for one or more manager.
• Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.
• Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).
• Coordinates basic, domestic travel (flights, hotel, rental cars, etc.).
• nswers internal (with exposure/requests from managers) and external emails.
• Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.

Level of Responsibility:
• Works under supervision.
• Decision-making affects direct area of work and/or work group.
• Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, etc.
• Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.