Admin Asst Inter Healthcare

Job Summary Under general supervision, provides general administrative support to the Volunteer Services department. Communicates with volunteers, supervisors and staff via email, phone calls, and in-person interactions. Requires the ability to exercise independent judgment and employ basic reasoning skills. Typically requires a high school education or equivalent and two to four years of experience. Under FLSA, incumbents in this position are nonexempt. Responsibilities Direct support and maintenance of the Volunteer Services Director’s calendar. Respond to general inquiries via telephone, internet, US mail, or walk‑in from prospective volunteers, UMHS staff, and others in the community. Greet and assist volunteers with check‑in procedures, issuing uniforms, wayfinding, and validating parking tickets. Assist volunteers with kiosk functions to log hours. Distribute and reconcile uniforms. Oversee workflow of office volunteers and work/study students. Coordinate the monthly newsletter and recruitment flyers for distribution. Order supplies, parking passes and maintain office equipment. Coordinate building and facility challenges with the neighboring departments within the volunteer services suite. Ensure that conference rooms are accessible, scheduled and knowledgeable of the equipment needed for in‑person and virtual meetings. Reconcile petty cash and make deposits as necessary. Provide administrative support for the annual Volunteer Recognition event. Other duties as assigned. Required Qualifications Excellent customer service skills are a must. High school education or equivalent of two to four years of comparable work experience. The ability to multitask and work well with repeated interruptions is essential. Ability to work independently and function as part of a team. Excellent written and verbal communication skills, strong organizational skills. Occasional evenings or weekends required to assist with Information and General Orientation sessions. Desired Qualifications Bachelor’s degree. Demonstrated proficiency with Microsoft Word, Excel and PowerPoint. Familiarity with University policies and procedures. Benefits Excellent medical, dental and vision coverage effective on your very first day. 2:1 Match on retirement savings. U-M Equal Employment Opportunity The University of Michigan is an equal employment opportunity employer. #J-18808-Ljbffr