Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Part-Time Human Resources Administrative Assistant to support day-to-day HR operations for a healthcare organization in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who enjoys administrative work, maintains accurate records, and provides responsive support to employees and internal teams. The role involves coordinating personnel documentation, assisting with compliance tracking, supporting onboarding-related processes, and helping ensure HR services run smoothly across the organization. To apply for this role, please call Abigail Ugale at View phone number on ziprecruiter.com. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities:

• Support daily administrative activities for the human resources team, including document preparation, filing, and coordination of routine office tasks.

• Maintain accurate and well-organized personnel records for current and former employees, including employment documentation, eligibility forms, and training files.

• Update employee information in HR systems and ensure records remain current, complete, and aligned with organizational standards.

• Prepare and review recurring compliance reports to help monitor workforce documentation and required credentialing activities.

• Respond professionally to questions from employees, managers, and external contacts regarding HR-related matters and direct issues appropriately when needed.

• Coordinate employee health documentation and confirm clearance requirements for new employees, interns, residents, contract staff, and contractors at the start of employment and on an annual basis.

• Submit internal support requests for technology-related needs and assist with follow-up to ensure timely resolution.

• Assist with payroll coverage on a bi-weekly basis, including paycheck distribution for multiple work locations when needed.

• Help manage department operations by updating internal HR communications, ordering office materials, and supporting respiratory protection training and mask fit testing requirements.

• Minimum one-year experience providing administrative support in a human resources or office environment.

• Ability to handle sensitive employee information with a high level of accuracy, discretion, and confidentiality.

• Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Word.

• Familiarity with HRIS platforms and payroll systems such as ADP Online preferred.

• Strong organizational skills with the ability to manage multiple tasks, maintain detailed records, and meet recurring deadlines.

• Effective written and verbal communication skills for responding to employee and department inquiries.

• Ability to support compliance-related activities, employee health tracking, and training coordination in a healthcare setting.