Office Assistant

Job Description

Job Description

Benefits:

• 401(k)
• Company parties
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We are looking for someone who enjoys keeping things organized, helping others, and making sure important details do not get overlooked. Our office and business continue to grow and develop, so the right candidate should be comfortable learning new responsibilities, adjusting to changing priorities, and helping improve administrative processes as the company evolves.

Duties and Responsibilities

• Perform general clerical and administrative duties in support of daily office operations.
• Assist with maintaining organized electronic and physical records.
• Answer incoming telephone calls professionally and direct calls or messages to the appropriate team member.
• Greet visitors, vendors, applicants, and other guests and direct them appropriately.
• Maintain office supply inventory, identify replenishment needs, prepare and submit supply orders, and distribute supplies to appropriate office or facility locations.
• Assist with meeting preparation and support, including organizing materials, preparing meeting spaces, and coordinating basic meeting needs.
• Provide clerical and administrative assistance to company managers and departments as needed.
• Assist with data entry, document preparation, formatting, correspondence, spreadsheets, and other routine office tasks.
• Research and collect documentation required to support LEED project requirements, including applicable product, material, vendor, and sustainability documentation.
• Assist with special projects and other clerical or administrative tasks as assigned.

Required Skills and Abilities

• Strong organizational skills and attention to detail.
• Professional written and verbal communication skills.
• Comfortable working in a continuously developing and changing office environment where processes and responsibilities may evolve.
• Strong computer skills and comfort working with electronic documents and filing systems.
• Working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
• Professional and courteous approach when interacting with employees, managers, visitors, vendors, and customers.
• Ability to work independently while also contributing effectively as part of a team.

Education and Experience

• High school diploma or equivalent required.
• Previous clerical, administrative, office support, or related experience.
• Experience with Microsoft Office and electronic document management.
• Previous experience with LEED documentation, construction documentation, architectural projects, manufacturing, or project administration is helpful. Training can be provided to a candidate with strong organizational and research skills.