Executive Assistant

Executive And Administrative Support

Provide administrative support for the Associate Vice President (AVP) in routine and with special projects. Prioritize requests made to the AVP including meeting requests, scheduled appointments and communications. Demonstrate the ability to work under pressure at times and to handle a wide variety of activities and confidential matters with the utmost discretion.

Essential Duties:

• Assign work to student employee
• Manage divisional office physical space including ensuring that supplies are available for the divisional office staff, the office is clean, and the office is provided needed services on a daily basis.
• Schedule, manage and prioritize the AVP's daily calendar.
• Analyze, prioritize, and manage the AVP's workflow including reading and evaluating incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Screen telephone calls; respond, refer or forward callers to the appropriate parties, as necessary.
• Prepare and submit responses to correspondence containing routine inquiries.
• Conduct research, compile data, and prepare papers, financial statements or reports for consideration and presentation by the AVP or others.
• Engage with Conference Services and other staff to coordinate and support various events/activities throughout the year.
• Assist with events, administrative functions and perform other duties as assigned to include data entry.
• Prepare documents and spreadsheets using all MS Office applications
• Edit documents and finalize draft documents.
• Compose letters, email, and other written communications.

Required Qualifications:

• Associate's Degree from regionally accredited college or equivalent combination of education and experience.
• Demonstrated progressively responsible administrative or executive support experience.
• Demonstrated experience using a wide array of technology for office administration.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated progressive leadership and/or administrative responsibilities.

Preferred Qualifications:

• Knowledge of MS Office applications and other technical applications employed by the college.
• Excellent communication skills with internal and external stakeholders.
• Excellent ability to communicate information effectively and confidentially. Demonstrate cultural compassion that is representative of Lansing Community College's staff and student population.
• Ability to lead and support staff in accomplishing many tasks in a short period of time.
• Ability to act as a resource and effectively lead staff in fulfilling various objectives and tasks.
• Ability to be flexible for a variety of situations that will best serve the Division and the institution.