Senior Program Coordinator, Limited Duration

Senior Program Coordinator

The City Recorder's Office is looking for a detail-oriented and organized individual to fill the role of a part time Senior Program Coordinator. This position is a Limited Duration position that could last up to six months per business need.

This role will assist with records management, archiving, promotional and educational outreach, and other supporting duties. An ideal candidate will enjoy working both as part of a team and independently, be comfortable working in a fast-paced team environment, sometimes with rapidly changing priorities, and be able to exercise discretion in all work environments.

Application Deadline: Thursday, June 18, 2026, at 5 p.m. P.T. Accepting Online Applications only through the City of Eugene Website

Classification: Senior Program Coordinator

Salary Range: $35.74- $44.54 hourly

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA).

Department, Division: Central Services, City Manager's Office

Union Representation: American Federation of State, County and Municipal Employees (AFSCME)

Work Location: City Hall, 500 E 4 th Ave.

Schedule: 20 hours per week, Monday - Friday, 9:00 a.m. – 1:00 p.m., per business need

Benefits: The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries as well as see information about all employee benefits.

About the Limited Duration Position:

• This Limited Duration position could last up to six months per business need.
• If you are a current Limited Duration employee, you will not have rights back to your Limited Duration position.
• Employees hired into Limited Duration positions will be members of the AFSCME bargaining unit and covered by the contract except for items outlined below:
• Limited Duration employees are at-will and do not have a probationary period; they accrue no seniority, have no bumping or layoff provisions, and have no discipline or discharge rights.

Examples of Duties Performed - Duties may include but are not limited to the following

• Applies advanced paraprofessional knowledge and experience to the Archives, Public Records, and Contracts Management program. Uses considerable judgement for planning, coordinating and overseeing program aspects and developments. Assists the City Recorder in the ongoing direction of programs and operations.
• Archives: creates high-level inventories in consultation with department leads; establishes process for physical intake based on availability of archives space and appropriateness based on current retention schedules; develops a process to de-accession records from archives back to departments or facilitate destruction if eligible.
• Records Management: Oversees records management projects by providing support and information to staff on State requirements for preserving, retaining, and making available records. Develops trainings and resources for staff to support ongoing compliance.
• Contracts: Supports the citywide contract system through filing (hard copy and digital), metadata updates, and destruction preparation; ensures compliance with all applicable legal requirements; supports historical contract management through backlog reviews and maintenance of physical contract room.
• Develops administrative, operating, and programmatic procedures and controls for carrying out activities in the assigned area; implements, coordinates, and administers a variety of projects and activities; coordinates with other departments and/or jurisdictions; Identifies administrative, operational, and programmatic issues and problems and makes recommendations for improvements.
• Assists the City Recorder in developing long and short-range objectives and program goals.
• Evaluates effectiveness, impact, and cost of program or operational activities; evaluates need for training or changes to program policies and procedures and develops recommendations; monitors program compliance and administers training as needed.
• Interprets and applies laws, rules and regulations impacting the program area to determine and implement an appropriate course of action. Interprets ordinances; reviews legislation and other rules and regulations pertaining to assigned programs; monitors program activities for compliance with Federal and/or State laws
• Negotiates with involved parties to resolve problems, gain compliance, reach agreement or determine provisions for services.
• Develops and/or oversees the development of promotional and educational outreach activities for the program area, including writing fact sheets which require researching a variety of resources.
• Provides assistance and information to employees requiring thorough knowledge of laws, regulations, policies and procedures in the assigned area.
• Develops procedures, manuals, and forms for program area; writes instruction manuals describing procedures and requirements.
• Performs special studies and program or operation audits; informs manager or supervisor of trends, costs, problem areas and special conditions and issues; presents data and information on assigned projects (e.g. records management, archival processes, contracts).
• Provides a variety of administrative program support, such as developing and maintaining databases and spreadsheets; verifying, tracking and updating information; designing and producing standard and customized reports; develops and maintains complex recordkeeping and tracking systems (e.g. contracts, public records requests).
• Provides training to coworkers, interns, and temporary staff.
• Operates a variety of office equipment including personal computer, photocopier, scanner, printer, etc.
• Actively supports and respects diversity in the workplace.

Performs related and other duties as assigned.

To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Senior Program Coordinator

Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Minimum Qualifications

Experience

Four years of progressively responsible paraprofessional experience in the program or operational area or a related field, including at least two years of experience at the paraprofessional journey-level.

Education

Equivalent to an Associate degree with major course work in the area of assignment, or in public administration, business administration, or a related field.

Background

Must pass a background check.

The ideal candidate will have the following knowledge, skills, and abilities

Knowledge

• City Council and municipal processes and procedures.
• Office practices, procedures and equipment. Word processing, presentation, database and spreadsheet software, virtual and in-person meeting applications and tools.
• Principles and practices of customer service and general office operations.
• Basic math and statistical calculations.
• Expert knowledge of English grammar, spelling and usage; proof-reading, punctuation.
• State of Oregon Public Records and Retention Rules and guidelines.

Skills

• High attention to detail
• Experience with contracts, particularly the management of active contracts and the close-out process
• Experience building organization and/or filing systems
• Experience implementing or enforcing policies, rules, mandates or statutes
• Experience with disposition or destruction of records

Abilities

• Work independently and with initiative to support daily City Recorder's Office processes.
• Plan, organize and administer specialized program areas; evaluate program direction and assess program impact, perform program or operation need assessments; evaluate issues, solve problems, and prioritize needs.
• Read, understand, interpret and apply applicable provisions of procedures, laws, ordinances and techniques to assigned area activities.
• Exercise good judgment, establish priorities and goals, maintain confidentiality.
• Research and compile information and make recommendations.
• Write clear and concise reports and other correspondence.
• Establish and maintain complex specialized records, varied and detailed computerized filing and record-keeping systems; design reports and compile data.
• Work well independently and within a team setting; make appropriate decisions regarding work methods and priorities; use appropriate conflict resolution, negotiation and communication skills.
• Make independent decisions consistent with appropriate policies, procedures