Facilities Manager 5 (10+ years)

Job Description

Job Description

We are looking for an experienced Facilities Manager to oversee building operations and workplace services for a 3-month contract position based in Santa Clara, California. This role will guide facility planning, maintenance execution, vendor coordination, and site services while helping ensure a safe, efficient, and well-supported environment for employees and visitors. The ideal candidate brings strong leadership, financial oversight, and operational judgment across complex facilities.

Responsibilities:

• Create and manage a comprehensive facilities program that supports preventive maintenance, asset life-cycle planning, and ongoing site reliability.

• Perform routine building assessments, maintain accurate inspection records, and identify priorities for corrective action or long-term improvements.

• Direct day-to-day maintenance and repair activity for building systems, equipment, and shared workplace infrastructure.

• Coordinate renovation, refresh, and refurbishment projects while aligning schedules, contractors, and operational needs.

• Lead facility personnel and external service partners, setting expectations, monitoring performance, and supporting team development.

• Oversee the effective use of space and workplace resources to improve functionality, service delivery, and occupant experience.

• Develop, monitor, and analyze facility budgets, track spending trends, and investigate variances to support cost control.

• Manage site support services such as front desk operations, security, cleaning, catering, waste handling, and parking administration.

• Enforce environmental health and safety standards by administering safety programs, inspections, and related training activities.

• Source vendors, evaluate proposals, negotiate service terms, and administer contracts while also responding to access control issues, alarms, and other facility incidents.

• Bachelor’s degree in Facilities Management, Business Administration, Engineering, or a related discipline.
• 10+ years of experience in facilities management, operations, or building services, including leadership responsibility.
• Strong understanding of building systems, engineering fundamentals, maintenance operations, and construction coordination.
• Experience with budgeting, expenditure tracking, cost analysis, and financial oversight within a facilities environment.
• Proficiency with facility management systems and Microsoft Office applications.
• Ability to manage vendors, review tenders or quotations, and maintain effective service agreements.
• Excellent communication, negotiation, and interpersonal skills with a proven ability to address occupant and stakeholder needs.
• Solid analytical, organizational, and problem-solving capabilities, along with knowledge of workplace safety and compliance practices.