Property Accounting Specialist/Bookkeeper

Job Description

Job Description

Join the Ash Properties Team as Our New Property Accounting Specialist/Bookkeeper!

Welcome to Ash Properties — a proudly local, privately owned leader in Northeast Florida’s commercial real estate landscape. With more than 40 years of experience and 12+ million square feet of properties across the region, we’ve built a reputation for excellence, innovation, and community-focused growth.

At Ash Properties, we specialize in the leasing, management, and development of an extensive and diverse commercial portfolio. Our team is committed to quality in everything we do, and our seasoned professionals bring unmatched expertise and passion to serving our clients and partners.

Now, we’re excited to expand our Corporate Accounting team with a creative problem-solver and people leader who’s ready to contribute to our continued success. If you’re energized by the win-win, strategic property improvement, and being part of a collaborative team within a dynamic real estate environment, this is an opportunity to grow your career with a company deeply rooted in excellence.

Come join a team where your work truly matters — and where you’ll have the chance to help shape the financial foundation of one of Northeast Florida’s premier commercial real estate organizations.

About the Opportunity

We are seeking a detail-oriented Property Accounting Specialist / Bookkeeper to support the financial operations of our commercial real estate portfolio. This role is responsible for accounts payable and receivable, tenant billings, bank reconciliations, financial recordkeeping, and assisting with monthly reporting. The ideal candidate is organized, proactive, and experienced in real estate, property management, construction accounting and/or bookkeeping functions.

Key Responsibilities

• Record and maintain daily financial transactions for multiple commercial properties.
• Process accounts payable, including coding invoices, obtaining approvals, and issuing payments.
• Manage accounts receivable functions, including rent collection, tenant billing, and follow-up on past-due accounts.
• Prepare and post journal entries and maintain the general ledger.
• Reconcile bank accounts, credit card accounts, and balance sheet accounts monthly.
• Assist with monthly, quarterly, and year-end financial closings.
• Maintain tenant security deposit records and escrow accounts.
• Verify lease-related charges, common area maintenance (CAM) reconciliations, and other tenant recoveries.
• Generate and distribute owner, property, and management financial reports.
• Monitor cash flow and assist with budgeting and forecasting activities.
• Ensure compliance with accounting policies, lease agreements, and company procedures.
• Support annual audits and tax preparation by providing requested documentation.
• Maintain organized accounting and financial records.
• Assist with special projects and other accounting duties as assigned.

Required Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be considered.
• Minimum of 3 years of bookkeeping or accounting experience.
• Experience in commercial real estate, property management, or real estate accounting preferred.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with accounting and property management software such as Yardi, MRI, AppFolio, Nexus, or similar systems.
• Strong organizational, analytical, and problem-solving skills.
• Excellent attention to detail and ability to maintain confidentiality.
• Strong written and verbal communication skills.

Preferred Qualifications

• Commercial real estate and/or construction accounting experience.
• Experience managing multiple properties and entities.
• Knowledge of CAM reconciliations and lease administration.
• Sales tax experience
• Bookkeeping or accounting certification preferred.

Competencies

• Financial Accuracy
• Time Management
• Organization and Prioritization
• Customer Service
• Accountability
• Teamwork and Collaboration
• Confidentiality and Integrity

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Ability to communicate effectively in person, by phone, and electronically.
• Ability to occasionally lift up to 20 pounds.

This position involves primarily sedentary work, including extended periods of sitting and frequent use of a computer and standard office equipment. The role requires effective written and verbal communication, as well as occasional standing, walking, and the ability to lift and carry light office materials (up to approximately 10–15 pounds), as needed.

LIMITATIONS & DISCLAIMER

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.