Temporary Executive Project Administrator, Strategic Communications

Temporary Executive Project Administrator, Strategic Communications

ABOUT THE FOUNDATION

The Lucile Packard Foundation for Children's Health, in partnership with Stanford Medicine and Lucile Packard Children's Hospital, unlocks philanthropy to transform health for children and families in Northern California - and around the world. Through fundraising and grantmaking, the Foundation drives scientific research, innovation, and policy change that will improve care, advance cures, and reform healthcare systems for this and future generations. MAIN FOCUS: Serving as a key partner to senior communications leaders, this role combines executive support, project management, and content operations to advance the Foundation’s strategic storytelling and organizational effectiveness. LOCATION: Hybrid Position – the candidate will work an average of eight (8) days per month in our Palo Alto, CA office; the successful candidate will be based in the Bay Area.

WHAT YOU'LL DO...

In this role, you’ll provide high-level support to the Senior Vice President and Assistant Vice President of Strategic Communications, ensuring seamless coordination across executive priorities and departmental projects. You’ll manage complex schedules, meetings, and communications with a high degree of discretion and sound judgment, while also driving key content and digital initiatives—from project managing the Foundation’s gift acknowledgment program to maintaining internal communication systems and resources. You’ll maintain visibility across active and upcoming projects, helping to prioritize work, streamline workflows, and ensure alignment across the Strategic Communications team. Your work will help keep the team organized, connected, and delivering impactful storytelling that advances the Foundation’s mission. This is a temporary, full-time position lasting approximately five months, from April through September 2026. The role reports to the Senior Vice President of Strategic Communications, with a dotted-line reporting relationship to the Assistant Vice President, Strategic Communications and Senior Director of Content & Digital. The compensation range for this role is $45.67-$50.48 per hour.

YOU'LL BE RESPONSIBLE FOR...

Executive Support and Strategic Communication Projects (~60%) Support the SVP in all aspects of preparation, ensuring they are informed, organized, and on time for meetings and key engagements. Manage complex calendars and scheduling across Outlook, Teams, and other Microsoft products, balancing competing priorities with discretion and efficiency for SVP and AVP. Plan, coordinate, and facilitate meetings with cross‑functional teams, stakeholders, and external vendors while ensuring confidentiality and timely communication. Create and prepare meeting materials such as agendas, memos, and presentations. Perform a range of administrative and project management duties. Support project management for the AI Taskforce by coordinating meetings, tracking progress against key initiatives, and ensuring timely follow‑through on action items and deliverables. Actively leverage technology, including AI tools, to enhance efficiency, streamline workflows, and support high‑quality, data‑informed work across projects and communications. Manage the department’s intake system and maintain a high‑level view of all active and upcoming Strategic Communications projects. Update the StratComms Insider Pages regularly with new content. Content & Digital Projects (~40%) Project manage our gift acknowledgment program: researching gift impact and donor history; overseeing review and approval process; tracking and recording status changes; and printing and mailing physical letters. Ensure “content primers” and other materials remain up to date—refreshing data, faculty names, featured stories, and other materials. Support production of briefings for faculty members, leadership, and donors related to events and speaking engagements. Assist with scheduling for faculty calls, video shoots, and other projects—and offer day‑of, in‑person support as needed. Co‑facilitate monthly org‑wide meeting for content creators, sharing out notes and opportunities to repurpose content. Maintain org‑wide Content Hub, ensuring users add links to finished projects, utilize appropriate tags, and ensure data integrity.

YOU MUST HAVE...

Bachelor’s degree with relevant experience or 5+ years of directly related professional experience (or equivalent education and experience). Strong organization and project management skills, and excellent attention to detail. Excellent communication skills with ability to build strong relationships with both internal and external stakeholders. Strong proficiency in leveraging AI tools (such as ChatGPT, Claude, or similar platforms)

IT'S AN ADDED PLUS IF YOU HAVE EXPERIENCE WITH...

Demonstrated ability to prioritize leaders’ calendar with ability to make judgement calls and decisions based on rapidly shifting priorities. Proven ability to work in a fast paced, often changing environment with efficiency and accuracy. YOU'LL BE SUCCESSFUL IF YOU POSSESS THE FOLLOWING COMPETENCIES... Executive Support, Communication, and Strategic Partnership: Effectively supports senior leadership by managing complex calendars, anticipating needs, exercising sound judgment, and ensuring leaders are prepared and positioned for success, while communicating clearly and professionally on their behalf across a variety of audiences. Project Management and Operational Excellence: Takes initiative and ownership over ambiguous tasks and shifting priorities, independently managing and coordinating multiple projects and workflows with strong attention to detail, accuracy, and follow‑through. Collaboration and Relationship Building: Builds strong, effective relationships through excellent interpersonal skills, confidently engaging with internal teams, external stakeholders, and donors while proactively contributing to shared goals. Adaptability and Execution in a Fast‑Paced Environment: Thrives in dynamic, rapidly changing settings by quickly learning new concepts, balancing competing priorities, and delivering work with efficiency and accuracy while seamlessly pivoting as needed. Technology and AI Fluency: Quickly adopts and leverages technology, including AI tools, to streamline workflows, enhance productivity, and support high‑quality, data‑informed content and operational outcomes. Working at the Foundation Generous leave, including PTO and holidays Premium Medical and Dental coverage Employer‑paid life insurance Legal services plan The Foundation is a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will evolve and grow in accordance with LPFCH's business needs and growth plans. More specifically, the incumbent may be required to perform additional and/or different responsibilities based on the future growth plans for the Foundation.

WE STRIVE TO EMBODY OUR CULTURAL TOUCHSTONES

Mission‑first - We can never lose sight of why we exist and exercise profound commitment to advancing child and maternal health. Good of the whole - We share responsibility for overall results, think of what’s best for the team and organization, and act as responsible stewards of resources. Bold and bendy - We’re unapologetically ambitious for our mission, creative, and take risks by trying new things. Sweat the big stuff - We’re clear on our priorities, calibrating effort and resources to audience and impact; the higher the return, the greater the investment. Make it happen - We’re focused on outcomes and prepared with ideas and solutions for every challenge. Community matters - We prioritize listening to and supporting each other, not just as colleagues, but as people with varied experiences and perspectives.

EVERYONE BELONGS HERE

Our Foundation values the unique qualities each of us brings to our team and community. We take pride in cultivating a workplace where every voice is heard and each of us has the opportunity to achieve our fullest potential—so that together, we can make meaningful impact on the health outcomes for children and their families. We are guided by the following principles: Uphold integrity and professionalism in all our actions. Foster a welcoming and supportive culture. Embrace unique perspectives and contributions. Interact with compassion, openness, and an eagerness to learn. The pay range for this role is: 45.67 - 50.48 USD per hour (Palo Alto, CA) #J-18808-Ljbffr Lucile Packard Foundation for Children's Health