Administrative Assistant to the Chief Human Resources Officer

Job Description

Job Description

ROLE AND PURPOSE: Serve as an Administrative Assistant to the Chief Human Resources Officer and Human Resources Directors.

QUALIFICATIONS:

Education/Certification:

• High School diploma or equivalent
• Some college hours preferred

Experience:

• Five (5) years general clerical/administrative assistant experience or three (3) years educational administrative assistant experience
• Bachelor's degree may be substituted for required work experience

Knowledge and Skills:

• Proficiency in general office skills; experience in data entry and word processing
• Capacity and skills to manage budget data
• Strong interpersonal skills, including conflict management

MAJOR RESPONSIBILITIES AND DUTIES:

• Serve as administrative assistant to the Chief Human Resources Officer.
• Act as a liaison between the Chief Human Resources Officer's office and each functional area of the HR Department.
• Effectively represent the HR department to campus and departmental employees through positive customer service in personal interactions, emails, and phone calls.
• Provide content knowledge and expertise to the department in all relevant software programs and systems.
• Contribute with work-related thoughts and opinions in general HR Staff meetings.
• Consistently seek and recommend HR department opportunities for improvement.
• Prepare polished memos and detailed Excel spreadsheets with HR-related content at the direction of the Chief Human Resources Officer.
• Integrate metrics/reports for monthly and/or quarterly PowerPoint reviews.
• Support department with team-building activities.
• Prepare and submit board meeting documents for Human Resources, as required.
• Support HR budget maintenance and analysis.
• Prepare and submit purchase orders, check requests, and travel authorization/reimbursements, as needed.

WORKING CONDITIONS:

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:

• Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment.
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
• Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: May work prolonged or irregular hours; occasional districtwide travel.
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress.