Senior Administrative Assistant

Summary

The Senior Administrative Assistant provides high-level administrative support to managers, directors, vice presidents, and/or an entire department. The role involves handling confidential information, coordinating complex administrative activities, managing schedules and meetings, supporting departmental projects, and serving as a key internal and external point of contact.

Key Responsibilities

• Manage calendars, appointments, meetings, and engagements.
• Coordinate meetings, conferences, travel, lodging, catering, and special events.
• Handle confidential and sensitive information with discretion.
• Prepare, proofread, and maintain documents, reports, spreadsheets, presentations, and databases.
• Coordinate incoming correspondence, mail, inquiries, and departmental communications.
• Monitor office supplies, equipment, inventory, and service requests.
• Assist with expense reports, departmental budgets, expenditures, and accounting records.
• Maintain organized filing systems, databases, and departmental records.
• Research and resolve complex administrative issues.
• Support office operations and implement process improvements.
• Provide guidance or work direction to junior clerical/administrative staff when required.
• Work independently while managing multiple priorities and projects.

Minimum Qualifications

• High school diploma or equivalent required.
• 4+ years of administrative support experience preferred.
• Business Administration or related college degree preferred.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint .
• Intermediate proficiency in Microsoft Access preferred.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, prioritization, and time-management abilities.
• Ability to multitask and manage projects from start to finish.
• Strong attention to detail and ability to adapt to changing priorities.
• Professional telephone etiquette and business conduct.
• Ability to handle confidential matters with discretion and sound judgment.
• Ability to work independently with minimal supervision.
• Strong work ethic and commitment to maintaining a positive work environment.