Operations Coordinator

We are looking for a proactive, high-energy Operations Coordinator to be the heartbeat of our staffing agency. In this role, you won't just be managing a physical space; you'll also provide administrative support to our internal team. You will ensure our internal operations are seamless so our team can focus on what they do best: connecting great talent with great companies. Key Responsibilities Financial Administration: Manage office expenses, vendor invoicing, and payment tracking. Notify the manager and the accounting manager of pending or overdue invoices. Office and Equipment Management: Maintain an efficient, well-run office environment. Coordinate basic IT troubleshooting, manage office supplies, and track equipment inventory. Facilities Management: Maintain lease documentation for multiple office locations and build working relationships with building management teams. Administrative Support: Provide day-to-day administrative support across the organization as needed. Commercial Insurance: Track, update, and distribute Certificates of Insurance in response to client requests. Corporate Compliance: Manage corporate registrations and business licenses to ensure ongoing compliance. Business Development Support: Assist the Business Development Manager with creating and editing PowerPoint presentations and other client-facing materials. RFP Support: Support the RFP process by gathering and organizing required company, client, and employee information. Client Portals: Register the company in new prospective client portals and maintain existing registrations with accurate, up-to-date information. Website Oversight: Act as the internal point of contact for the company website managed by a third-party vendor. What You Bring to the Table Relevant Experience: At least 2 years of experience in an office management or administrative role, ideally within staffing, HR, or a sales-driven environment. Organization and Prioritization: Strong ability to juggle multiple priorities in a fast-paced environment while maintaining attention to detail. Technical Skills: Advanced proficiency in Microsoft Office 365, with experience using Applicant Tracking Systems or CRM platforms. Confidentiality: Proven ability to handle sensitive employee and company information with discretion and professionalism. Communication Skills: A natural people person who can communicate clearly and professionally with individuals at all levels, from candidates to senior leadership. #J-18808-Ljbffr