Administrative Assistant 1

Job Posting

This position is open to Alaska Residents only.

The Mission of the Division of the Alaska Pioneer Homes Is: "Providing elder Alaskans a home and community, celebrating life through its final breath."

This position is a member the Fairbanks Pioneer Home administrative staff. It is an integral part of a highly motivated and customer service-oriented team in support of this assisted living home with up to ninety-one (91) elder residents.

Our Division Values Are:

• Positive Attitude: "We enjoy what we do." Optimism inspires open-mindedness and creativity.
• Love: "We love who we serve." Out of love and respect for our residents, we put their needs before staff convenience.
• Accountability: "We do what we say." We are accountable to our residents, to their families and to each other. Accepting responsibility is essential as we plan and deliver care.
• Trust: "We say what we mean." Open and honest communication is crucial to earning the trust of our residents, their families and our coworkers.
• Excellence: "We provide excellent care, every resident, every day every time." Our own excellence inspires excellence in others, including residents, families and our coworkers.

What You Will Be Doing: This position performs a variety of administrative support tasks in support of the home; works the reception area, tracks assisted living home applications and waitlists, prepares new admission documents, works in electronic medical record database to maintain resident records, preforms audits for regulatory compliance, prepares and maintains reports.

The Benefits to Joining Our Team: This position is part of an amazing team with opportunities to make a positive impact on the quality of life for Alaskan elders by providing excellent person-centered loving care and services. This position is surrounded by elder residents with many years of life experiences and wisdom who are in varying stages of their life journey.

The Working Environment You Can Expect: This job is located at the Fairbanks Pioneer Home, an assisted living home at 2221 Eagan Ave, Fairbanks, Alaska. It is nestled in 16 beautiful acres of birch and spruce trees, convenient to the local senior center next door.

Who We Are Looking For: Position-specific knowledge, skills and abilities that are desired or contribute to the success in this position:

1. Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
2. Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior
3. Professionalism: Consistently displays the collection of competencies and skill expected of a professional. Professionalism is defined by its key behaviors including being accountable for actions and assigned projects; practicing efficient work habits to effectively manage time and workload; clearly communicating and expressing thoughts and ideas in writing and in person; possessing the ability to understand how non-verbal communication impacts the workplace; working effectively as part of a team to achieve productive outcomes; and consistently demonstrating, emotional intelligence, integrity, and ethical behavior.

Other Job Information:

1. This position is in support of the Pioneer Home, which is a 24-hour facility.
2. This Pioneer Home is an Eden Alternative facility, where the environment includes contact with plants, flowers, and pets including cats, dogs, fish, and birds.
3. Employees of the Pioneer Home receive continual screening for tuberculosis, criminal history and COVID-19 as required by the facility.

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Minimum Qualifications

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Additional Required Information

At time of interview applicant must provide:

1. Three (3) professional references (including work/supervisor-related) with current contact information.
2. Two (2) most recent performance evaluations, if available.

If selected and prior to hire, applicant will be asked to:

1. Submit to fingerprinting and criminal background check screening.
2. Provide current evidence to be free from active pulmonary tuberculosis (TB) with test results dated within the last 12 months prior to start date.
3. Provide a copy of current CPR and First Aid certificate(s), if available.

Please read the below information carefully. This applies to your application submission. EDUCATION To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

LEGAL EMPLOYMENT The State's online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role of an employer sponsor.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting. The State of Alaska does not provide VISA Employer sponsorships.

RECRUITMENT SCOPE This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

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