Administrative Assistant

Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our El Paso regional office. The ideal candidate will possess strong administrative and customer service skills, be highly proficient in Microsoft Excel, and have the ability to manage multiple priorities in a fast-paced environment. Bilingual English/Spanish communication skills are preferred to effectively support our diverse workforce and clients.

Key Responsibilities

• Provide administrative support to office leadership and team members.
• Answer and direct incoming phone calls and emails professionally.
• Greet visitors and assist employees, clients, and vendors as needed.
• Maintain accurate office records, files, and documentation.
• Prepare reports, spreadsheets, and data tracking using Microsoft Excel.
• Assist with data entry, record management, and document processing.
• Coordinate office supplies, equipment, and general office needs.
• Schedule meetings, appointments, and conference room reservations.
• Support special projects and additional administrative duties as assigned.
• Ensure confidentiality and accuracy when handling sensitive information.

Qualifications

Required

• High school diploma or equivalent.
• 1+ years of administrative, office support, or customer service experience.
• Strong proficiency in Microsoft Excel, including data entry, sorting, filtering, and basic formulas.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to prioritize tasks and work independently.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel).

Preferred

• Bilingual in English and Spanish.
• Experience working in a professional office environment.
• Experience supporting multiple departments or team members.

Knowledge, Skills & Abilities

• Strong attention to detail and accuracy.
• Professional and customer-focused demeanor.
• Ability to multitask and adapt to changing priorities.
• Strong problem-solving and critical-thinking skills.
• Dependable, punctual, and team-oriented.