Operations Assistant

divh2Operations Assistant Federal Contracts/h2pFull-Time | Onsite | Orlando/ppReports to: Chief Commercial Officer/ph3About Your Role/h3pThe Operations Assistant Federal Contracts provides operational and compliance support to the Chief Commercial Officer and the leadership team by assisting in the review, coordination, and tracking of federal contract proposals and operational documentation./ppThis role is responsible for the preparation and review of federal contract proposals to ensure alignment with the Performance Work Statement (PWS), solicitation requirements, and applicable federal acquisition regulations, including the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) where applicable./ph3Whats a Typical Day Look Like?/h3pA typical day begins by reviewing current federal solicitations, Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Performance Work Statements (PWS) to ensure operational requirements are clearly understood and documented./ppThroughout the day, you will coordinate meetings and calls between the Chief Commercial Officer, operations teams, and proposal contributors to ensure proposal timelines and compliance requirements are met./ppYou will maintain tracking tools for federal opportunities and proposal submissions, monitor deadlines, and notify leadership of any discrepancies, missing documentation, or compliance risks that could affect the submission or award process./ph3What Youll Do/h3pKey Responsibilities:/pulliAssist in reviewing federal contract solicitations, including RFPs, RFQs, and RFIs./liliReview and interpret Performance Work Statements (PWS) to ensure operational requirements are clearly understood and addressed./liliVerify proposal documentation for accuracy, completeness, and compliance with solicitation instructions./liliMaintain organized records of all proposal submissions and supporting documentation./liliAssist in coordinating internal reviews prior to submission deadlines./li/ululliSupport compliance review to ensure proposals align with Federal Acquisition Regulation (FAR) and applicable DFARS provisions when required./liliMonitor proposal documentation to confirm inclusion of required certifications, representations, and compliance documentation./liliIdentify potential compliance risks or discrepancies in proposal documentation and promptly escalate them to the Chief Commercial Officer./liliMaintain documentation records consistent with federal contracting standards and internal compliance policies./li/ululliSchedule and coordinate meetings between the CCO, sales teams, and operations leadership regarding federal opportunities and operational readiness./liliMaintain tracking systems for proposal timelines, compliance requirements, and operational follow-ups./liliMonitor proposal milestones and submission deadlines./liliTrack action items and follow-ups from operational meetings and proposal reviews./li/ululliMaintain organized digital records of federal contract opportunities, proposals, and supporting documentation./liliPrepare operational summaries and documentation for leadership review./liliAssist leadership in tracking proposal activity and contract opportunities./liliSupport preparation of internal reports related to federal contracting activities./li/ulh3What Were Looking For/h3ulliExperience supporting federal contract proposals, government procurement, or compliance documentation./liliFamiliarity with Performance Work Statements (PWS) and federal solicitation documents./liliWorking knowledge of FAR regulations and general federal procurement processes./liliStrong attention to detail and document review skills./liliAbility to manage multiple deadlines and proposal timelines simultaneously./liliExcellent organizational and communication skills./liliProficiency with Microsoft Office and document management systems./li/ulh3What We Offer/h3pCompetitive salary based on experience/pp401(k) retirement plan with employer matching/ppMedical, dental, and vision coverage available upon eligibility/ppGroup life insurance coverage/ppFlexible PTO policy and paid holidays/ppOpportunities for professional growth and development within a rapidly growing organization/ppEqual Opportunity/ppWe are committed to providing equal employment opportunities (EEO) to all candidates without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws./ppImportant Note Applicants must be authorized to work in the United States. Employment eligibility will be verified in accordance with applicable federal laws and regulations./p/div