Payroll Administrative Assistant

Job Title: Administrative Assistant

Location: Canaan, CT 06018

Job Type: Contract

Duration: 5 Months

Pay Rate: $29.21/hour on W2

Work Schedule: Monday–Friday, 7:30 AM–4:00 PM (40 hours per week)

Work arrangement: 100% Onsite

Interview Type: In-person

Industry: Manufacturing

Application Deadline: Nov 10, 2026

Job Summary

The Administrative Assistant will provide administrative and operational support in a fast-paced manufacturing environment. Responsibilities include timekeeping, payroll-related activities, employee expense reports, meeting coordination, record maintenance, and general site administration.

This is a temporary backfill position. The selected candidate will have the opportunity to train with the current employee during November and December to ensure a smooth transition.

Key Responsibilities

• Manage and maintain timekeeping records and employee timecards for approximately 350 employees.
• Maintain complex Excel spreadsheets, master files, payroll data, formulas, and related records.
• Prepare and generate operational reports, statistics, tables, graphs, timelines, correspondence, and presentations.
• Utilize Microsoft Excel functions, including pivot tables and VLOOKUP, to manage and analyze data accurately.
• Support payroll-related activities and resolve timekeeping discrepancies.
• Assist with employee expense reports and administrative documentation.
• Coordinate meetings, reserve conference rooms, and arrange lunches and other meeting logistics.
• Provide general administrative support and direct employees to appropriate resources.
• Maintain accurate operational records and documentation related to personnel changes.
• Identify opportunities to improve administrative processes and workflows.
• Communicate effectively with internal teams and external stakeholders while managing multiple priorities.

Required Qualifications

• Relevant administrative or clerical experience.
• Strong proficiency in Microsoft Excel, including pivot tables, VLOOKUP formulas, and complex spreadsheet management.
• Experience maintaining large spreadsheets, master files, formulas, and data records.
• Strong organizational skills, attention to detail, and time-management abilities.
• Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment.
• Strong communication, coordination, and problem-solving skills.
• Ability to work onsite in Canaan, CT, Monday through Friday.

Preferred Qualifications

• Experience working in a manufacturing or large corporate environment.
• Familiarity with ADP or other timekeeping and payroll systems.
• Experience with employee timecards, payroll administration, expense reports, or workforce records.
• Previous experience providing administrative support to a large employee population.

EEOC Compliance

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment.

DISCLAIMER

AI Usage Policy: Pacer Group uses AI to assist in screening applications. Final hiring decisions are made by human recruiters based on qualifications and experience.