Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist supports the School Business Administrator by managing the district's accounts payable process, ensuring all invoices are accurate, properly approved, and paid in accordance with district policies, state regulations, and board procedures. This role is essential to maintaining financial integrity and strong relationships with vendors and staff.

Key Responsibilities:

• Review and process vendor invoices in accordance with district purchasing policies
• Match invoices to approved purchase orders and receiving documentation
• Verify account coding and ensure proper budget allocation
• Prepare bill lists for Board of Education approval
• Process payments (checks and electronic payments) following board authorization
• Maintain vendor files, including W-9s and compliance documentation
• Respond to vendor and staff inquiries regarding payments and purchase orders
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Assist with month-end and year-end closing, including audit & 1099 preparation
• Ensure compliance with state regulations, district policies, and internal controls
• Support grant-related expenditures and track allowable costs where applicable
• Coordinate with purchasing, payroll, and other departments within the business office
• Assist with Student Activities and Accounts Receivable

West Orange Board of Education