Litigation Secretary (Insurance Defense) 3631812

Job Description

Job Description

Job Title: Litigation Secretary

Location: Irvine, CA 92612

Salary/Payrate: $90K-$115K annually and AWESOME benefits!!!

Work Environment: Hybrid (3 of days WFH after initial training period)

Term: Permanent / Fulltime 

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

 

JOB DESCRIPTION

A mid‑sized law firm is seeking an experienced Legal Secretary to provide comprehensive administrative and document support to a team of attorneys. This full‑time position includes a hybrid work schedule following the initial training period.

Position Overview: 

The Legal Secretary will support multiple attorneys with a wide range of administrative, organizational, and document‑production responsibilities. The role requires strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast‑paced environment.

Responsibilities:

• Provide daily administrative and secretarial support to assigned attorneys.
• Draft, revise, and proofread documents, correspondence, memoranda, and related materials.
• Assist with preparing materials for meetings, hearings, and other legal proceedings.
• Handle electronic and physical filing of documents with courts or administrative bodies.
• Maintain organized electronic case files and administrative records.
• Manage attorney calendars, including meetings, deadlines, and important dates.
• Review incoming mail and route items appropriately.
• Assist with time entry and coordinate with billing personnel to support timely invoicing.
• Open new matters and track related administrative details.
• Prepare check requests and coordinate vendor payments as needed.
• Assist with travel arrangements and prepare expense reimbursements.
• Provide backup support to other administrative staff during absences.
• Work occasional overtime when required.
• Perform additional administrative duties as assigned.

Qualifications:

• High school diploma required; additional education preferred.
• Extensive experience (typically 7+ years) as a legal secretary or legal administrative professional.
• Experience supporting senior‑level attorneys is highly valued.
• Strong writing, proofreading, and communication skills.
• Ability to manage multiple deadlines and maintain organization in a high‑volume environment.
• Demonstrated ability to work independently while also collaborating effectively with a team.
• Proficiency in Microsoft Office and Adobe Acrobat.
• Familiarity with legal technology tools such as document management systems, time‑entry software, and calendaring programs (specific systems may vary).
• Strong client‑service orientation and professional demeanor.