Litigation Legal Secretary

Job Description

Job Description

Overview
Insurance defense law firm is seeking a Legal Secretary for its Irvine office. Candidates should have previous experience working for one or more attorneys and are responsible for organizing and maintaining all files, calendaring/ scheduling, and other correspondence relating to litigation and administrative matters.

Responsibilities

• Preparing and processing legal documents and papers, such as answers, motions, statutory settlement offers, and release agreements.
• Mailing, faxing, or arranging for delivery of legal correspondence to clients, witnesses, and court officials
• Receiving and placing telephone calls; scheduling and making appointments
• Assisting with office administrative duties by making photocopies of correspondences, documents, and other printed matters
• Organizing and maintaining documents and case files
• Assisting attorneys in collecting information relevant to caseloads
• Drafting and typing office memos, letters and other correspondence.
• Completing various forms, such as accident reports, trial and courtroom requests, and applications for clients
• Performing other work-related duties as assigned

Qualifications

• Candidate will ideally have 3+ years of experience in a fast-paced law firm as a civil litigation legal assistant/legal secretary (personal injury experience preferred).
• The candidate must be self-starting with a “hit the ground running” work ethic.
• Experience with case intake/opening.
• Experience with managing deadlines and ensuring attorneys meet the same.
• Experience with filing and service in California superior, federal and appellate courts.
• Knowledge of rules relating to service and filing of pleadings and discovery.
• Familiarity with expert designation and deposition process.
• Familiarity with trial-triggered deadlines.
• Be comfortable with client/insurance carrier contact via email and phone.
• Must have trial preparation experience, including preparation, service, and filing of trial documents, motions in limine, and preparation of exhibit binders.
• Familiarity with Microsoft Office (Word/Outlook/Excel).

If you are passionate about the legal field and possess the necessary skills to thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity as a Legal Secretary.