Litigation Secretary (Costa Mesa)

Job Description

Job Description

Litigation Secretary
Location: Costa Mesa, CA (Onsite 4 days/week, 1 day remote)
Schedule: 37.5-hour work week
Salary: $85,000 - $110,000 DOE

A top-tier Am Law 100 firm is seeking an experienced Litigation Secretary to support a busy litigation practice. This firm is known for its strong culture, low turnover, and long-term employee retention. They value quality work product, professionalism, and stability.

Why This Role?

• Am Law 100 firm with a collaborative, respectful culture
• Strong emphasis on work-life balance and longevity
• Comprehensive benefits (medical, dental, vision), PTO, and covered parking
• Hybrid schedule (4 days onsite / 1 remote)

Key Responsibilities

• Provide high-level administrative support to 3-4 attorneys
• Draft, format, and revise legal documents (pleadings, discovery, correspondence)
• Handle e-filing in California state and federal courts
• Manage calendars, deadlines, and court filings
• Coordinate depositions, hearings, trials, and litigation logistics
• Prepare client materials and maintain organized case files
• Assist with expense reports, time entry, and travel coordination

Required Qualifications

• 3-5+ years of litigation legal assistant/secretary experience
• Strong experience with state and federal e-filing (CA courts required)
• Experience supporting multiple attorneys simultaneously
• Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel) and Adobe
• Excellent attention to detail, organization, and communication skills

Preferred Experience

• IP Litigation experience highly preferred
• Also open to Business Litigation, Complex Litigation, or Insurance Defense backgrounds
• Mid-to-large law firm experience strongly preferred
• Experience with docketing systems and client management databases (e.g., CRM tools)

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $85,000.00 to $110,000.00 per year

Search managed by: Michelle Wirtz

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.