Legal Secretary

Job description: Legal Secretary Litigation Support

Location: Costa Mesa, California

Position Type: Full-time/ Hybrid

Pay: $33.00-$38.00 per hour

Experience Level: 5+ Years Civil Litigation

Practice Focus: Legal Administration | Insurance Defense | Civil Litigation

Join a Litigation Team Built on Precision and Professionalism

BEHAR | GIBBS | SAVAGE | PAULSON LLP is a trial-focused law firm specializing in insurance defense and complex litigation. We are seeking a reliable and detail-oriented Legal Secretary to provide essential support to our attorneys and legal staff.

This role is ideal for someone who thrives in a fast-paced legal environment, enjoys managing documents and deadlines, and takes pride in being the organizational anchor of a busy law office.

What Youll Do

• Calendaring & Case Management
• Maintain attorney calendars, including court appearances, hearings, depositions, reminders, deadlines, and trial schedules
• Set up Court Call/remote appearance links and maintain trial calendars
• Perform trial countdowns (manually in Excel and using ProLaw docketing once implemented)
• Track deadlines for discovery, motions, and court appearances
• Court Filings & Document Preparation
• Perform e-filing and in-person filing with state and federal courts
• Prepare, draft, and finalize pleadings, discovery documents, notices, letters, subpoenas, TOCs, and TOAs
• Request and coordinate appropriate service for subpoenas and notices
• Trial & Deposition Support
• Assist with trial preparation, including preparing exhibits, witness lists, trial binders, and reports
• Schedule depositions, court reporters, interpreters, videographers, experts, and witnesses
• File & Records Management
• Maintain and organize case files (digital and physical) to ensure accuracy and accessibility
• Coordinate with support staff to ensure case-related tasks are completed efficiently
• Administrative & Billing Support
• Assist with attorneys billing timesheets, including data entry of billed hours
• Handle incoming calls, emails, and correspondence professionally
• Perform general office duties including scanning, faxing, copying, formatting, and transmitting documents
• Provide additional secretarial/administrative support as assigned

What Were Looking For

• 5 years of experience as a legal secretary or in a similar litigation support role
• Familiarity with California court procedures, filing systems, and deadlines
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel); experience with ProLaw or similar legal case management software a plus
• Strong organizational skills, with the ability to manage multiple priorities and maintain attention to detail
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion

Why Join Us?

• Be part of a respected litigation firm with a collaborative team culture
• Competitive hourly pay and comprehensive benefits
• Opportunities for professional growth and development

Benefits

• 401(k) with matching
• Health, dental, and vision insurance
• Flexible spending and health savings accounts
• Life insurance
• Paid time off
• Employee assistance program
• Flexible schedule
• Referral program
• Gym Membership

Work Location: Hybrid in Costa Mesa, CA