Legal Secretary

Job Description

Job Description

We are looking for a skilled Legal Secretary to support a busy civil litigation team in Santa Ana, California. This role is well suited for someone who thrives in a fast-paced law firm environment, brings strong organizational judgment, and can manage multiple attorney needs with accuracy and professionalism. The position offers the opportunity to contribute to a respected national practice while working closely with attorneys on civil litigation matters.

Responsibilities:

• Support a group of attorneys by coordinating day-to-day administrative and litigation-related tasks across an active caseload.

• Prepare, format, revise, and finalize legal documents, correspondence, tables of contents, and tables of authorities with close attention to detail.

• Handle electronic court filings in state and, when needed, federal courts while ensuring submissions meet procedural requirements and deadlines.

• Maintain attorney schedules by organizing meetings, tracking commitments, and helping keep calendars and priorities aligned.

• Process attorney expense reports and related administrative documentation in a timely and accurate manner.

• Assist with client-facing materials, including drafting and editing routine correspondence and other legal support documents.

• Work within document management platforms to organize files, retrieve records, and maintain efficient document control practices.

• Provide dependable office support that helps attorneys stay prepared, responsive, and organized throughout the litigation process.

• At least 3 years of experience supporting attorneys in a civil litigation environment.
• Demonstrated knowledge of electronic filing procedures, including state court submissions; exposure to federal filings is preferred.
• Strong skills in legal document preparation, formatting, proofreading, and production.
• Ability to manage competing priorities for multiple attorneys while maintaining accuracy and professionalism.
• Proficiency with calendar coordination, administrative support, and general law office operations.
• Experience using document management systems; familiarity with iManage is helpful but not required.
• Comfortable working with litigation support tasks such as correspondence preparation, expense processing, and file organization.